Space Occupancy Details

Summary

The dashboard provides a convenient grid overview of all key occupancy metrics. Here we've also added an extra variance to the occupancy calculation. Here's the overview of the two approaches we use to calculate occupancy.

Space Occupancy (Prorated)

This is the most granular type of occupancy calculation that relies on prorated Resource Availability, Membership Count, and Membership Revenue in each respective month.

Example: You have a customer starting mid-month on a Private Office plan and you’ve created a membership that starts on the 15th of the month. Since the membership will only be active for half a month, the space associated with this Membership will be occupied only for half a month and will contribute 0.5 (not 1) to the total number of Occupied Spaces for the respective month.

Space Occupancy (Beginning of the Month)

This type of occupancy calculation relies on Resources and Memberships that are active at the beginning of the month (i.e. at the 1st of every month) in all calculations.

Example: You have a customer starting mid-month on a Private Office plan and you’ve created a membership that starts on the 15th of the month. Since the membership’s start date is after the 1st of the respective month, the space associated with this Membership will NOT be considered occupied.

Referenced KPIs

• Resource List Price - The total amount (the sum) of list prices of all resources from the respective resource type.

• Resource Revenue - The revenue generated by memberships associated with the respective resources. This revenue is prorated based on the memberships' start and end dates.

• Space Occupancy (Prorated) - The share of prorated occupied spaces from the total prorated available spaces.

• Occupied Space Rate (Prorated) - The revenue generated by each prorated occupied space. The metric is calculated by dividing the Resource Revenue by the number of prorated Occupied Spaces (Available Spaces * Avg. Space Occupancy %).

• Occupied Spaces (Prorated) - the SUM of all Occupied Spaces prorated considering the days each space was occupied from the total available days in the respective month.

• Available Spaces (Prorated) - the SUM of all Available Spaces prorated considering the days each space was available (in exploitation) from the total available days in the respective month.

• Space Occupancy (BoM) - The share of occupied spaces at the beginning (the 1st) of the month from the total available spaces at the beginning (the 1st) of the month.

• Occupied Space Rate (BoM) - The revenue generated by each occupied space. The metric is calculated by dividing the Resource Revenue by the Occupied Spaces of the respective resource type for all resources that were available at the beginning (the 1st) of the respective month.

• Available Space Rate (BoM) - The revenue generated by each available space. The metric is calculated by dividing the Resource Revenue by the Available Spaces of the respective resource type for all resources that were available at the beginning (the 1st) of the respective month.

• Occupied Spaces (BoM) - The SUM of all spaces with active memberships assigned to them at the beginning of the month.

• Available Spaces (BoM) - The SUM of all Available Spaces (i.e. in exploitation) at the beginning (the 1st) of the respective month.