Configure the Hybrid Reception Tablet app

Configure the Reception App

Open the Visitor Management module visitor management.png and click on Tablet app settings. The following pages are available:

Further reading is also available for these topics:

Download the Reception app

The OfficeRnD Hybrid Reception app is available for both iPadOS (13.4 or newer) and Android (6.0 or newer). OfficeRnD Hybrid customers can download it from the Apple and Google Play stores:

 D90D94331E54D2005CC8CEE352FF98ECF639.png   2000px-Download_on_the_App_Store_Badge.svg_.png

  • Once you download the app, you need to use your OfficeRnD Admin credentials to log in.

  • Upon successful login, you’ll be presented with a list of all your Locations - choosing a location will link the tablet to that location, which reflects in the notifications each Visitor and Host receives.

Live Preview

A live preview of the tablet app is shown and dynamically updated as you make changes on each page. You can also mouse-hover on the live preview to:

preview.png

Theme & Welcome Screen

theme welcome.png

The following options are available:

  • Company Logo - Upload a logo to be displayed in the Reception App. For best visual results, make sure to use an image with a transparent background, a 4:1 ratio, and larger than 160 x 40px.
  • Welcome text - Enter a message (up to 60 characters) which will appear on the Welcome screen.
  • Primary & Background color - Click on the color selectors to choose. The primary color is applied to buttons and tags. The background color is applied when no background image has been uploaded.
  • Background image - you can upload a background image to be used instead of a background color. The background image size should match or exceed your tablet’s screen resolution.

When you're finished, click Save Changes. Alternatively, click Discard Changes.

Tablet Flows Customization

Here, you can toggle on/off and configure the main tablet app user flows. You can also click on the Cogwheel cogwheel.png next to each flow to rename it.

main flows.png

Check-in

Allow Visitors and Employees to check-in through the Tablet app. Click on the Customize button to toggle additional flows:

flows types.png

  • Visitor - This flow asks for full name, email and host. Upon successful check-in, host will receive a notification.
  • Employee - This flow asks for either name or e-mail according to your choice. Click on the Customize button and choose how employees should identify themselves:
    • Based on Name (enabled by default)
    • Based on E-mail

checkin id 2.png

Check-out

Allow Visitors and Employees to check out through the Tablet app.

Deliveries

Allow delivery management through the Tablet app. Recipients will receive a notification when their delivery is awaiting pick up.

Notifications

Here, you can test the email notifications sent to:

  • The meeting host when a visitor checks in.
  • The visitor when an invitation email is sent out.

notifs.png

More Options

Here, you can:

  • Go to the Configuration page where you can allow hosts to pre-register their visitors to a booking or create a stand alone visit.
  • Choose from two privacy settings when Visitors search for their host, or when a delivery recipient is selected:

    • Type at least 3 letters to see suggestions - Visitors will see list of people while typing the name.
    • Type the Full name - Visitors must type in the full name of their host the same way it’s written in the system.

Note: These settings are implemented to prevent security breach and data scraping attempts with guessing employee names.

  • Download the Tablet app for Android and iOS.

more options.png

Enable Automatic Updates

To get the latest version on your device as soon as we push an update, you should enable automatic updates in both app stores:

Automatic Update for Android

  1. To turn on auto-update for the app, go to the app page in the Google Play Store.

  2. Tap the three vertical dots in the top right corner.

  3. Enable Auto-update.

auto_update.png

Automatic Update for iOS

Go to Settings/App Store and toggle App Updates on.

Was this article helpful?
0 out of 0 found this helpful
Was this article helpful?

Comments

0 comments

Please sign in to leave a comment.