Resource Utilization & Dashboard

Keeping high utilization of your available resources is one of the keys to making a successful flexible workspace.
OfficeRnD will help you easily keep track of the utilization of your resources, such as Hotdesks, Meeting Rooms, Parking spaces, or any other bookable resource. The Utilization Report and Dashboard can offer you more information about the utilization of your space per month.

Resource Utilization Dashboard

The Resource Utilization Dashboard is available under Dashboard/Resource Utilization. The page offers a detailed graph with the utilization of each resource, aggregated utilization, as well as some important KPIs, that is based on the bookings in OfficeRnD.

The main KPIs are split into 4 sections:

  • Bookings - the total number of bookings for the selected month;
  • Total Duration - the total duration of all bookings for the selected month;
  • Utilization - the average utilization for all resources of the specified type for the selected month; 
  • Average Duration - the average duration of all bookings for the selected month;

Hint: The utilization formula uses the Duration of the resource using the Business Hours and the Working Days. Utilization = Total Bookings Duration / (Business Hours of the Working Days during the month)

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Please, note that you can also untick a resource in order to remove it from the graph.

Resource Utilization Report

The report can display data from different months as well as for different resource types. You can report the Utilization for resource types that are available for booking by the hour (time-based bookings).

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Each row of the report represents one of the organization's resource. The columns are as follows:

  1. Utilization - the average utilization for all resources of the specified type for the selected month; 
  2. Booking Hours - the total duration of all bookings for the selected month;
  3. Total Bookings - the total number of bookings for the selected month;
  4. Average Booking Duration - the average duration of all bookings for the selected month;

Exporting the Invoiced Revenue Report

You can export the data to a CSV file that can be opened with Microsoft Excell or Google Sheets and similar programs. To download the CSV file click the export button available on the top-right of the page.

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