Occupancy Legacy Report [Summary]

The Summary tab of the Occupancy Report displays an overview of the most popular occupancy KPIs:

• Revenue Occupancy - how your business is performing when compared to the targets you’ve set (the stretch), the List Price of the resources you’ve set (based on market trends), and your actual performance so far.

• Desks Occupancy - a breakdown of how much of your space is occupied if you’re tracking this on a desk level and the price per desk calculated in a number of different ways.

• Offices Occupancy - a breakdown of how much of your space is occupied if you’re tracking this on an office level and the price per office calculated in a number of different ways.

• Area Occupancy - a breakdown of how much of your space is occupied if you’re tracking this on an area level and the price per sq. m/ft.

What You'll Need

Before we dive into details about the report, make sure to read more about:

• What are Resources in OfficeRnD
• Resource Types
• Occupancy and Revenue Analytics
• How We Calculate Occupancy

How It Works

There are two filters that allow you to aggregate the data per resource in a few main sections. As well as an Export function to download the data into a .csv file.

Filters

• Select resource type - you need to choose a specific resource to see its particular summary.

• Period (month From <> month To)

Report Sections

• Revenue Occupancy
• Desks Occupancy
• {ResourceType} Occupancy - visible only for {ResourceType} of type "Zone"
• Area Occupancy - visible only for {ResourceType} of type "Zone"

The summary is divided in several sections to help you assess your occupancy. They are dependant on the selected resource type and not all will be visualized if the resource you have chosen is not a "Zone".

Revenue Occupancy

• List Price - the total list price revenue of all resources from the selected type.

• Resource Type Revenue - The revenue generated by memberships/contracts associated with this resource type. This revenue is prorated based on the memberships start and end dates.

• Target Revenue - The sum of the target of all resources from the selected resource type. If a location target has been set, it will show here instead.

• Difference - the difference between the Revenue of the selected resource type vs. the Target revenue of all resources (in Numbers).

• Revenue as % of Target (Cash Occupancy) - the difference between the Revenue of the selected resource type vs. the Target revenue of all resources (in %).

• Revenue as % of List Price - the difference between the Revenue of the selected resource type vs. the List Price revenue of all resources (in %).
  

Desks Occupancy

• Occupied Desks - the number of occupied desks.

  • Note: If some of the desks were partially occupied during the selected period, we show two numbers:

    • 1st number- the fully occupied desks count.

    • 2nd number(in brackets next to the first)- fully occupied + partially occupied offices count.

• Available Desks - the number of available desks. Available means all desks in exploitation- i.e. we exclude the ones with status “Unavailable” during the selected period.

• Avg. Desk Occupancy - the occupied desks count ratio / the available desk count (In %). The occupied desk ratio is calculated based on the:

  1. count of occupied desks throughout the month
  2. if some of them are occupied for less than the whole month, their occupancy contribution is pro-rated based on the average days they’ve been occupied (i.e. occupancy might end up to be 0.8 instead of 1)

• Occupied Desk Rate (RevPOD) - the Revenue of the selected resource type / occupied desks count (Fully + Partially occupied).

• Avg. Occupied Desk Rate (RevPOD) - the Revenue of the selected resource type / (Available desks * Avg. Desk Occupancy).

• Available Desk Rate (RevPAD) - The Revenue of the selected resource type/the available desks count.
  

• General calculation rule for this group:

  • If you select a resource type that is defined as “Desk”- we count all Desks of this type in the space.

  • If you select a resource type that is defined as “Zone”- we count all Desks which are children of the selected resource type. Children desks can be specified from two different places:

    • By assigning a “seat” number on each individual resource (that is part of this “Zone” resource type).

    • By creating a child resource to each individual resource (that is part of this “Zone” resource type).

{ResourceType} Occupancy

visible only for {ResourceType} of type "Zone"

• Occupied {ResourceType} - the number of occupied private offices.

  • Note: If some of the offices were partially occupied during the selected period, two number are displayed:

    • 1st number- the fully occupied offices count.

    • 2nd number(in brackets next to the first) - fully occupied + partially occupied offices count.

• Available {ResourceType} - the number of available resources from the selected resource type. Available means all resources in exploitation - i.e. we exclude the ones with status “Unavailable” during the selected period and the ones that are not available for the whole month. For example, if you have a resource with an Available From date 4th of the current month, it will not be counted towards the total of the available resources of that type because it is not available for the whole month.

• Avg. {ResourceType} Occupancy - the occupied {ResourceType} count ratio / the available {ResourceType} count (In %). The occupied {{ResourceType} ratio is calculated based on the:

  1. count of occupied resources of this type throughout the month
  2. if some of them are occupied for less than the whole month, their occupancy contribution is pro-rated based on the average days they’ve been occupied (i.e. occupancy might end up to be 0.8 instead of 1)

• Occupied {ResourceType} Rate - the {Resource Type} Revenue / Occupied {ResourceType} (Fully + Partially occupied).

• Avg. Occupied {ResourceType} Rate - the {Resource Type} Revenue / (Available {ResourceType} * Avg. {ResourceType} Occupancy).

• Available {ResourceType} Rate - {Resource Type} Revenue / Total available {ResourceType}.
  

Area Occupancy

visible only for {ResourceType} of type Zone

• {ResourceType} Occupied Area - sum area of all occupied parent resources (partially occupied are included in).

• {ResourceType} Available Area - sum area of all available resources from the selected resource type. Available means all resources in exploitation - i.e. we exclude the ones with status “Unavailable” during the selected period.

• Avg. {ResourceType} Area Occupancy - occupied area ratio / available area (In %). The occupied area ratio is calculated based on the:

  1. the sum of the area of occupied resources throughout the month
  2. if some of them are occupied for less than the whole month, their occupancy contribution is pro-rated based on the average days they’ve been occupied

• {ResourceType} Revenue per sq. m/ft - the {Resource Type} Revenue / Total {ResourceType} Available Area.

• Avg. {ResourceType} Revenue per Sq. m/ft - the {Resource Type} Revenue / Total area of occupied {ResourceType} (Fully + Partially occupied).
  

What To Do Next

• Read more about Occupancy Report By Resource
• Read more about Occupancy Report