The F&B Ordering feature handles Orders of different Goods available in the Stores. You can enable this feature from Settings/Platform Modules/Foods & Beverage. Click here to learn more about Goods and Stores.
In this article, you will learn more about how Orders and Order Statuses are managed from the OfficeRnD Admin portal.
To create an order as an Admin, navigate to Community/Orders and click on Add Order. The order creation process has 3 steps:
Step 1 - Contact Details
In this step, you need to fill in the required fields (with an asterisk sign) and define the following:
Booking Reference Number - if the order is linked to a meeting room booking
Contact * - Select Company, Select Member, or Add New Member
Location * - the Location you are in
Store - from which the purchase will be made
Deliver To * - choose the resource for delivery in the selected Location
Delivery Time * - either ASAP or an Exact time
Step 2 - Select Products
In the second step, you will see a list of Goods that are available in the selected Store. As an Admin, you can search for goods by Name and filter them by Category. The prices, however, exclude local taxes and fees.
You can find the total amount due in the member invoice once it's generated.
Step 3 - Place an Order
In the third step, the Order summary is displayed along with a field where you can add an Order note:
Personal Order Creation
We have introduced an option for creating Personal Orders from the Admin Portal. The feature works similarly to how personal fees and memberships are created.
There is a Bill to Member option when an Admin is creating orders. If the checkbox is selected, the system creates a Personal order with all fees associated with it. Here are the steps you need to follow:
- Navigate to Community/Orders.
- Click on the Add Order button on the top right corner of the page.
- Select a company from the Contact field and a member afterwards.
- Enable the Bill to Member option in order to invoice and charge the member’s personal payment details for this order.
- Fill in the other fields in the dialog box and finalize the order creation.
How to manage your Orders
Navigate to Community/Orders and you will be able to:
See all Orders sorted by Creation Date (newest to oldest)
Sort Orders by Creation Date and Time of Delivery
Filter Orders by Company, Creation Date, Time of Delivery, Deliver To, Store and Status
Generate the order as PDF
Change the order status
Select multiple Orders and execute bulk actions:
Order Status Change - available only for Orders which are in one and the same status
Download Orders in CSV or PDF (the PDF file can be customized in Settings/Templates/Order template)Note: Placed Orders are displayed on the Company and Member pages
You as an admin can view and customize Order Statuses from Settings/Platform/Foods & Beverage. Admins are able to:
Enable or Disable the F&B Ordering feature if it's included in your subscription plan
See the default statuses in a grid: Received, Confirmed, In Progress, Completed, Declined
The status of the Order can be seen also in Community/Orders:
The status and the summary of Orders is also visible in the Member portal under Account/Orders:
As an Admin, you are able to edit Order Status fields:
Notifications (the email templates can be updated from Settings/Templates)
You can download Order Summaries (one or multiple orders) in a PDF file:
1. Navigate to Community/Orders.
2. Click on the cogwheel next to an order and choose Generate PDF:
3. (optional) Select multiple orders and click on the Download PDF button .
Note: You can change the .PDF file's layout by editing the template in Settings/Templates/Order template.