Introduction

With OfficeRnD Flex, you can let your members book desks, meeting rooms and custom resources via an interactive floorplan. This way, they can see the exact location of the resource they are booking in advance.

Video

• Enable HotDesks and Meeting Room Booking 
• Update Your Floorplans
• Enable Floorplan Booking
• Enable Booking of Custom Resources 
• Access the Floorplan Booking on the Members Portal

Before You Start

Before you enable the floorplan booking functionality on the members portal, you need to allow your members to book meeting rooms and hot desks.

Enable HotDesks and Meeting Room Booking 

• Navigate to Settings/Member Apps/Member Pages
• In the list, make sure to check the Meeting Rooms Booking and Hotdesks Booking options

Update Your Floorplans

Review your floorplans and make sure that your meeting rooms, hotdesks, or custom assignable resources are properly allocated and displayed. 

• How to create and edit floorplans
• How to create resources on the floorplan

Enable Floorplan Booking

In order to enable the floorplan booking, you need to turn on the Floorplan calendar view in Settings/Platform/Calendar & Bookings:

Enable Booking of Custom Resources 

If you create a bookable custom resource, you can allow your members to book it via the members portal. 

• Start by creating the custom resource
• Assign the custom resources on the floorplan
• Navigate to Settings/Member Apps/Member Pages
• Scroll down to the Custom Pages section
• Click Add Page
• Under Type select Calendar
• Under Resource Type select the custom resource type you want to enable your members to book
• Set a Title and an Icon for the page

Access the Floorplan Booking on the Members Portal

Your members can open the floorplan view for every bookable resource available on the members portal by clicking on the calendar icon. They will only be able to see the available desks and meeting rooms.