In OfficeRnD Workplace, you can connect your Google Calendar rooms to the platform and sync bookings across both platforms.
The OfficeRnD Workplace for Google Calendar Extension for Google Chrome is available to manage bookings and meetings from inside Google Calendar.
What is supported
When a booking is created/updated/canceled in OfficeRnD Workplace, the Meeting Room, organizer, and guests' calendars are synced in Google Calendar.
When a booking is Created/Updated/Canceled in Google Calendar, it syncs with the OfficeRnD Workplace calendar.
The integration works for one-off and recurring bookings.
The initial sync between OfficeRnD Workplace and Google Calendar syncs all bookings from the past 3 months from Google Calendar to the OfficeRnD Workplace calendars.
What is not supported
The integration cannot sync exceptions from Google (editing/updating a single booking from a recurring series in Google.).
Any restrictions made to Meeting Rooms regarding their Privacy setting or any policies applied. If you have limited the room to a single team in OfficeRnD, for example, the room will be free for everyone to book on Google's end.
Deleting an exception of a recurring booking from OfficeRnD cannot be synced to Google. There, it will remain as an occupied slot.
Deleting or canceling a series of recurring bookings with exceptions will only delete the series and leave the exceptions (this is expected behavior in OfficeRnD). In Google, however, the exceptions are deleted with the series.
Note: For Meeting Room bookings made outside Workplace (i.e., Outlook, Google Calendar), the system will enforce the Request approval and Require Check-in policies as configured in Workplace. However, any other policies (i.e., booking duration, future bookings, ad-hoc bookings) will be based on your setup in the external application.
How to activate the integration
You can watch our video on setting up and using the Google Calendar integration here. Written instructions are also available below.
Note: The video and instructions below show a slightly older version of the Workplace UI, but the steps remain the same.
Important: Before integrating OfficeRnD Workplace with your Google Calendar, go ahead and re-create all Google Calendar meeting rooms in OfficeRnD. Alternatively, if you have them in a CSV file, you can import them as resources in OfficeRnD Workplace by going to Settings > Import > Resources.
Open your OfficeRnD Workplace account.
Go to Settings > Integrations.
Expand Calendar.
Next to Google Calendar, click Activate.
Click Connect.
Log in with an Admin Google account.
Important: Please make sure you are using an Admin Google Account to connect the integration. You will not be able to proceed with a non-administrator account. Please also make sure this admin account has Calendar app enabled in Google.
Allow the integration rules in the pop-up window.
Click Configure.
Map the OfficeRnD Workplace Meeting Rooms to your Google Calendar Meeting Rooms.
Click Done.