Add Resource Rates

Overview

In order to associate a charge with a meeting room, you need to create a resource rate.

  • If you want to add extras to the resource rate, verify you have created one-off fees for each extra. Learn how to set up a billing plan.
  • Verify you have an account to associate with the resource rate. Learn how to set up an account.

Video Tutorial

Step-By-Step Guide

1. Log into the OfficeRnD Flex Admin Portal at https://app.officernd.com/

2. Open the Billing & Products Module and click on Resource Rates.

3. Click on Add Rate.

rsrs rates.png

Here, configure the following resource rate properties:

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1. Enter a Name for the resource rate.

2. Enter the Price for the resources that will use the resource rate.

3. Click on the drop-down menu to select Pricing Variations:

  • Price per non-business hour - set a price per non-business hour for the meeting rooms that will use the resource rate. Use this field in the cases where you need to charge members differently when they book meeting rooms outside business hours.
  • Price per half day - set a price for half-day bookings.
  • Price per day - set a price for full-day bookings.
  • Price per week - set a price for one-week long bookings.
  • Price per month - set a price for one-month long bookings.
  • Price per hour over the weekend - set a price per hour during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.
  • Price per half day over the weekend - set a price per half day during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.
  • Price per day over the weekend - set a price per day during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.

4. (optional) Click on Add rate to add further pricing options.

5. Enter a Description for the resource rate.

6. (For multi-location organizations) Select Locations that can utilize this resource rate.

7. (optional) Select Extras to be available as part of the resource rate. Members can select to purchase any of the available extras when booking a meeting room associated with the resource rate.

8. (optional) Select Amenities to be available as part of the resource rate. Amenities don't require an additional payment and are therefore displayed as part of the overall description of the resource rate in the members portal and public calendars.

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Next, click on the Advanced tab to view and configure the advanced settings for the resource rate:

1. Select the revenue account to which the fees generated by this resource rate should be reflected.

2. Select a Cancellation Policy for the resource rate. Learn more.

3. Select a Booking Policy to apply a maximum booking duration, approval rules, and enable/disable recurring bookings. Learn more.

4. When you're finished, click on Add to create the resource rate.

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