Add Resource Rates

Overview

In order to associate a charge with a meeting room, you need to create a resource rate.

  1. Log into the OfficeRnD Flex Admin Portal
  2. Navigate to the Billing & Products module and add/update Resource Rates

General

Advanced

 

Step-By-Step Guide

1. Log into the OfficeRnD Flex Admin Portal at https://app.officernd.com/

2. Click on the Billing & Products Module

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3. Click on Resource Rates

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4. Click on Add Rate

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5. Configure the following resource rate properties

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6. Enter a Name for the Resource Rate

Set a meaningful name to represent the resource rate

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7. Enter the Price per hour

Set a price per hour for the meeting rooms that will use the resource rate.

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8. Click on Add rate for more pricing options

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9. Select Pricing Variations

  • Price per non-business hour - set a price per non-business hour for the meeting rooms that will use the resource rate. Use this field in the cases where you need to charge members differently when they book meeting rooms outside business hours.
  • Price per half day - set a price for half-day bookings.
  • Price per day - set a price for full-day bookings.
  • Price per week - set a price for one-week long bookings.
  • Price per month - set a price for one-month long bookings.
  • Price per hour over the weekend - set a price per hour during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.
  • Price per half day over the weekend - set a price per half day during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.
  • Price per day over the weekend - set a price per day during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.

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10. Enter a Description

Set a description for the resource rate

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11. Select Locations (optional)

Set which locations' meeting rooms can utilize this resource rate.

Note: This is only for multi-location organizations.

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12. Select Extras

Select extras to be available as part of the resource rate. Members can select to purchase any of the available extras when booking a meeting room associated with the resource rate.

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13. Select Amenities

Select amenities to be available as part of the resource rate. Amenities are provided out of the box, they don't require an additional payment and are therefore displayed as part of the overall description of the resource rate on the members portal and public calendars.

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14. Click on the Advanced tab

View and configure the advanced settings for the resource rate

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15. Set the (Revenue) Account

Select the revenue account to which the fees generated by this resource rate should be reflected.

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16. Select a Cancellation Policy

Select the Cancellation Policy for the resource rate. Learn more.

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17. Select a Booking Policy

Select a booking policy to apply a maximum booking duration, approval rules, and enable/disable recurring bookings. Learn more.

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18. Click on Add to create the resource rate

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