Add Resource Rates

Author: Onboarding

Last Updated: May 20, 2023 00:02

Overview

In order to associate a charge with a meeting room, you need to create a resource rate.

If you want to add extras to the resource rate, verify you have created one-off fees for each extra. Learn how to set up a billing plan.
Verify you have an account to associate with the resource rate. Learn how to set up an account.

Video Tutorial

Step-By-Step Guide

1. Log into the OfficeRnD Flex Admin Portal at https://app.officernd.com/

2. Click on the Billing & Products Module

3. Click on Resource Rates

4. Click on Add Rate

5. Configure the following resource rate properties

6. Enter a Name for the Resource Rate

Set a meaningful name to represent the resource rate

7. Enter the Price per hour

Set a price per hour for the meeting rooms that will use the resource rate.

8. Click on Add rate for more pricing options

9. Select Pricing Variations

Price per non-business hour - set a price per non-business hour for the meeting rooms that will use the resource rate. Use this field in the cases where you need to charge members differently when they book meeting rooms outside business hours.
Price per half day - set a price for half-day bookings.
Price per day - set a price for full-day bookings.
Price per week - set a price for one-week long bookings.
Price per month - set a price for one-month long bookings.
Price per hour over the weekend - set a price per hour during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.
Price per half day over the weekend - set a price per half day during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.
Price per day over the weekend - set a price per day during weekends. Use this field in the cases where you need to charge members differently when they book meeting rooms over the weekend.

10. Enter a Description

Set a description for the resource rate

11. Select Locations (optional)

Set which locations' meeting rooms can utilize this resource rate.

Note: This is only for multi-location organizations.

12. Select Extras

Select extras to be available as part of the resource rate. Members can select to purchase any of the available extras when booking a meeting room associated with the resource rate.

13. Select Amenities

Select amenities to be available as part of the resource rate. Amenities are provided out of the box, they don't require an additional payment and are therefore displayed as part of the overall description of the resource rate on the members portal and public calendars.