Analytics Spaces

The Spaces dashboard shows key metrics for Space type of resources. If you have multiple such resources you can narrow down to a specific resource type or a particular resource using the Filters. The dashboard is focused only on bookable resources and doesn’t include assignable resources. 

Spaces can be a lot of resource types, depending on your setup. They can be Meeting rooms, one-person offices, parking spots... This report can help with analyzing the usage of your bookable spaces. If you, for example, see that a couple of Meeting rooms are not being used at all, you can turn them into a usable space and move desks in. Or if you rent more parking spaces than actually used, you can cut costs by letting a few off.

Each dashboard has Filters on the right-hand side allowing you to narrow down results on the widgets. You can look into different periods of time, locations, resources, teams, and employees.

On hover, each widget will have some additional controls:

• Expand to full screen
• Download as an Image or a CSV file
• Clear selection if you clicked on a certain part and filtered the view.

Included Metrics

• Space Bookings - The number of bookings for Space type of resources according to the Date filter used.
• Average Spaces Booking Duration - The average duration of the bookings for this type of resources.
• Average Spaces Utilization Rate - The average utilization rate, calculated based on: Total booking duration within the working days / Total business hours duration of the working days.
• % Spaces No Shows - how many of the bookings requiring check-in were canceled. Calculated based on Canceled bookings / Total number of bookings requiring check-in.
  
• Daily Spaces Utilization Rate - The daily utilization rate, calculated based on: Total booking duration within the day / Total business hours duration of the day.
• Weekly Spaces Utilization Rate  - The average weekly utilization rate of bookable Spaces for this week and the last 12 weeks. Calculated based on: Total booking duration within the working days of a week / Total weekly duration within the business hours of the working days of a week.
• Monthly Spaces Utilization Rate  - The average weekly utilization rate of bookable Spaces for this and the last 6 months. Calculated based on: Total booking duration within the working days of a month / Total weekly duration within the business hours of the working days of a month.
• 10 Most Booked Spaces by Utilization Rate - The average utilization rate of the 10 most booked Spaces. Calculated based on: Total booking duration within the working days / Total business hours duration of the working days.
• 10 Least Booked Spaces by Utilization Rate  -  The average utilization rate of the 10 least booked Spaces. Calculated based on: Total booking duration within the working days  / Total business hours duration of the working days.
• Space Bookings by Source  - The number of Space resources bookings by the Source of the booking (Web Portal, MS Teams, Mobile App, QR code, Outlook Calendar, Google Calendar, etc...).
• Space Bookings by Day of the Week and Recurrence Type - The number of bookings per day of the week and recurrence type (Single or Recurring bookings).
• Space Bookings Requiring Check-in - Number of bookings that require check-in (true) and the number of bookings that don’t require check-in (false).
• Space Bookings Requiring Check-in, by Booking Status - The split of bookings that require check-in between confirmed bookings and canceled bookings.

Next

• See the Overview
• Analyze your Desks usage