Hybrid Data Hub - Spaces

Summary

The Spaces dashboard shows key metrics for Space type of resources. If you have multiple such resources you can narrow down to a specific resource type or a particular resource using the Filters. The dashboard is focused only on bookable resources and doesn’t include assignable resources. 

Spaces can be a lot of resource types, depending on your setup. They can be Meeting rooms, one-person offices, parking spots, etc.

This report can help with analyzing the usage of your bookable spaces. If you, for example, see that a couple of Meeting rooms are not being used at all, you can turn them into a usable space and move desks in. Or if you rent more parking spaces than actually used, you can cut costs by letting a few off.

The dashboard data is updated every 2 hours.

Spaces.png

Included Metrics

  • Space Bookings - The number of bookings for Space type of resources according to the Date filter used.
  • Average Spaces Booking Duration - The average duration of the bookings for this type of resources.
  • Average Spaces Utilization Rate - The average utilization rate, calculated based on: Total booking duration within the working days / Total business hours duration of the working days.
  • % Spaces No Shows - how many of the bookings requiring check-in were canceled. Calculated based on Canceled bookings / Total number of bookings requiring check-in.
  • Daily Spaces Utilization Rate - The daily utilization rate, calculated based on: Total booking duration within the day / Total business hours duration of the day.

    daily spaces.png
  • Weekly Spaces Utilization Rate  - The average weekly utilization rate of bookable Spaces for this week and the last 12 weeks. Calculated based on: Total booking duration within the working days of a week / Total weekly duration within the business hours of the working days of a week.
  • Monthly Spaces Utilization Rate  - The average weekly utilization rate of bookable Spaces for this and the last 6 months. Calculated based on: Total booking duration within the working days of a month / Total weekly duration within the business hours of the working days of a month.

    widg2.png
  • 10 Most Booked Spaces by Utilization Rate - The average utilization rate of the 10 most booked Spaces. Calculated based on: Total booking duration within the working days / Total business hours duration of the working days.
  • 10 Least Booked Spaces by Utilization Rate  -  The average utilization rate of the 10 least booked Spaces. Calculated based on: Total booking duration within the working days  / Total business hours duration of the working days.

    most booked.png
  • Space Bookings by Source  - The number of Space resources bookings by the Source of the booking (Web Portal, MS Teams, Mobile App, QR code, Outlook Calendar, Google Calendar, etc...).
  • Space Bookings by Day of the Week and Recurrence Type - The number of bookings per day of the week and recurrence type (Single or Recurring bookings).

    space bookings.png
  • Space Bookings Requiring Check-in - Number of bookings that require check-in (true) and the number of bookings that don’t require check-in (false).
  • Space Bookings Requiring Check-in, by Booking Status - The split of bookings that require check-in between confirmed bookings and canceled bookings.

    mceclip0.png

Additional Options

Learn more about the additional options (such as filtering and data export) from the main article.

Was this article helpful?
2 out of 2 found this helpful
Was this article helpful?

Comments

0 comments

Please sign in to leave a comment.