Area Occupancy Overview

What You'll Need

Before we dive into details about this report, please make sure to check out the following articles that can get you up to speed with the occupancy topic:

• How We Calculate Occupancy
• What are Resources in OfficeRnD
• Resource Types

Overview Tab

Please note, that Resource Types defined as "desks" are excluded from all calculations in this dashboard.

Area Occupancy (Prorated)

The Area Occupancy chart provides an overview of occupancy based on the total area of spaces in your buildings. Typical examples of spaces that you define area for are Private Offices and Parking Spaces. This chart lists the performance of each Resource Type to provide a more granular breakdown.

Occupied Area Rate (Prorated)

The Occupied Area Rate chart provides an overview of the revenue generated by each occupied ft2/m2 in your buildings. Typical examples of spaces that you define area for are Private Offices and Parking Spaces. This chart lists the performance of each Resource Type to provide a more granular breakdown.

List Price Attainment (All Resource Types)

This List Price Attainment chart compares the total revenue generated by all resource types to the total list price of all resources (unless you’ve applied a filter). This chart combines the revenue of all resource types to give you a high-level overview of your list price attainment.

List Price Attainment (Per Resource Type)

This List Price Attainment chart provides an overview of the attainment of each resource type towards its total list price (in %). This chart lists the performance of each Resource Type to provide a more granular breakdown.

Occupied vs Available Spaces (Prorated)

The Occupied vs Available Area chart provides an overview of the absolute number of Occupied and Available ft2 for any given month, and their respective share of the total area of spaces in your buildings. The number of ft2 in this chart is prorated, but we've rounded them up to make the chart more readable. You can find the detailed numbers (i.e. w/o rounding) in the Details tab.

Details Tab

The details tab provides a convenient export of all key occupancy metrics. Here we've also added an extra variance to the occupancy calculation. Here's the overview of the two approaches we use to calculate occupancy:

Space Occupancy (Prorated)

This is the most granular type of occupancy calculation that relies on prorated Resource Availability, Membership Count, and Membership Revenue in each respective month.

As an example: You have a customer starting mid-month on a Private Office plan and you’ve created a membership that starts on the 15th of the month. Since the membership will only be active for half a month, the area of the space associated with this Membership will be occupied only for half a month and only half of that are will be considered occupied for the respective month.

Space Occupancy (Beginning of the Month)

This type of occupancy calculation relies on Resources and Memberships that are active at the beginning of the month (i.e. at the 1st of every month) in all calculations.

As an example: You have a customer starting mid-month on a Private Office plan and you’ve created a membership that starts on the 15th of the month. Since the membership’s start date is after the 1st of the respective month, the area of the space associated with this Membership will NOT be considered occupied.

Referenced KPIs

• Resource List Price - The total amount (the sum) of list prices of all resources from the respective resource type.

• Resource Revenue - The revenue generated by memberships associated with the respective resources. This revenue is prorated based on the memberships' start and end dates.

• Area Occupancy (Prorated) - The share of the total area size of all prorated occupied spaces from the total area size of all prorated available spaces.

• Occupied Area ft2 / m2 (Prorated) - The total area size of all Occupied Spaces prorated considering the days each space was occupied from the total available days in the respective month.

• Available Area ft2 / m2 (Prorated) - The total area size of all Available Spaces prorated considering the days each space was available (in exploitation) from the total available days in the respective month.

• Area Occupancy - The share of the total size of all Occupied Spaces at the beginning (the 1st) of the month from the total area size of all Available Spaces at the beginning (the 1st) of the month.

• Occupied Area ft2 / m2 (BoM)  - The total area size of all spaces with active memberships assigned to them at the beginning of the month.

• Available Area ft2 / m2 (BoM) - The total area size of all Available Spaces (i.e in exploitation) at the beginning (the 1st) of the respective month.