OfficeRnD Workplace has a free Rooms tablet app that can help you show more information about the meetings in a meeting room at a glance. It can also be used to book the room with a few clicks. All you need to do is download the app and set it up on a device that will be placed close to the meeting room's door.
The app only displays resources that belong to the default Meeting Rooms type of resources (the name could be different if you changed it). Bear in mind that the app would require a login - make sure to use our OfficeRnD Admin credentials.
Note: The Rooms app may take up to a minute to refresh, usually less.
Web View
This functionality can be used in "web view" as well. We can provide you with a specific URL for each meeting room if you cannot use the app on your device. The URL can then be opened on your device's browser and show the room. Please reach out to [email protected] for more details.
Meeting Rooms Tablet View
Here is an example of what the tablet view looks like:
The meeting room app will change its layout to red as soon as a meeting starts, therefore you can see whether the room is free or occupied. It also offers a list of upcoming bookings, so your employees do not need to visit the Web portal calendar to check its schedule.
Here is an example of what the app shows when the same room is occupied:
You can download the app to any tablet (please note that currently, only iOS and Android devices are supported) and follow the app's guidance on how you can set up a room.
Lock the App - Kiosk Mode
The initial guide includes the steps you need to take to lock the tablet's screen to avoid unwanted changes. The steps for locking the screen that we include in the app are for the latest OS (Operating system) version and can differ depending on the device or OS you are using. If the steps we offer do not seem correct, we recommend reaching out to the OS or device's provider Support team, as they would be best suited to answer your questions and offer guidance.
Automatic Updates
We highly recommend that you also enable automatic updates for the app. This means that you will get the latest version on your device as soon as we push an update:
Automatic Update for Android:
To turn on auto-update for the app, go to the app page in the Google Play Store.
Tap the three vertical dots in the top right corner.
Tick off Auto-update.
Automatic Update for iOS:
Go to Settings > iTunes & App Store.
To enable all automatic app updates, turn on the green switch next to Updates.
If you want to automatically update apps, but only when you are connected to a Wi-Fi network, leave updates on and turn off Use Mobile Data instead.
Customize the Tablet View
One of the most important parts of building your business is building a brand, and that's why we offer different ways to customize our apps. Here are a couple of things you can change in regard to how your Room Tablet App looks.
Go to Settings > Advanced Settings > Employee Apps > General and click Configure under OfficeRnD Rooms App.
Change Theme
You can change the app colors whenever the meeting room is available vs. occupied. By default, the color available is green; for occupied, it is red.
Click Update, and all customizations will be saved.
Bookings Check-in
Members can also use the tablet view to check in for their booking if you have enabled that in the meeting room's Booking Policy.
Book a Room
There will be a Book button on the bottom left corner of the app. Once clicked, employees will be able to book the room for the needed time and date(s).
Download the app
You can find the OfficeRnD Rooms app in the App Store and Google Play.