Deposits are fees that customers usually pay whenever they're renting a resource for a set period of time, e.g an office. They're meant as proof of intent to move-in and care for the space that the member/company is going to occupy.
There are currently a couple of ways to record a deposit, regardless of which one you use, the one-off fee that is recorded in the system will receive the Deposit tag, when invoiced and will be allocated to the default deposits revenue account.
- Create a billing plan which account is set to be the default revenue account that is used for deposits.
- Add a manual fee and enable "Bill in advance" and "Refundable":
- You can specify a deposit for each particular resource. That way when you're assigning a membership the deposit field will be automatically pre-filled with the deposit amount entered for that specific resource.
Note: This amount can be overridden when assigning a membership/creating a contract for that membership. More on that in the next part of the article.
- When assigning a membership that uses a billing plan which has a type of "Private office" the system will automatically add a "Deposit" field, where you can enter the desired amount.
Once you're done with the assigning of the membership, the deposit will be automatically created as a one-off fee under the company/member's profile.