Set Up Revenue Accounts

Introduction

Before reading this article, we recommend taking a look at our help article on Invoicing to familiarize yourself with how invoicing works in OfficeRnD, and how Accounts tie to that.

Contents

Accounts Settings

The Revenue Accounts settings can be found by navigating to Settings/Billing Settings/Revenue Accounts. The following functionality is available:

  1. Add a new Account

  2. Remove an Account

  3. Modify an existing Account

rev accs.png

By default, there are five types of accounts: Booking Fees, Deposits, Membership Fees, One-off fees. and Order Fees. You can also define custom account types. Mind the following:

  • When a line is manually added to an invoice, it will appear under the One-off fees account by default.
  • By default, all amounts listed in a Deposit field (available when creating and modifying billing plans, memberships, contracts, and assignable resources) go to the Deposits account and are marked as refundable.

Adding a New Account

To create a new account, navigate to Settings/Billing Settings/Revenue Accounts and click on the Add Account button in the top right corner of the screen.

add acc.png

You can set up the following properties for a new account:

  • Name - the account name.

  • Unique code - (Optional) can be used for specific tasks handled by the OfficeRnD development team.

  • Description - (Optional) the account description.

  • Default for - this field will appear only for default accounts *. In the field, you'll be able to see the item for which the account is created (bookings, fees, etc.)
    * You can distinguish the default accounts by the padlock icon next to their name. 

  • Color - this is the color of the tax as it will appear in invoices.

  • Tax Rate - from the drop-down menu, you can select the tax rate * for the new account.
    * You can create custom tax rates for use with any account - learn how.

    Add_acc_popup.png

To finish the account creation process, click on the Add button.

Removing an Account

To remove an account from the Accounts section, click on the cogwheel next to it and choose Delete.

accdel.png

Default accounts cannot be deleted. They can be modified, but we don't recommend it as it may cause mismatches between data. In particular, the Deposits and One-off fees accounts are best kept as they are, even if you never use them.

Editing an Account

To modify an account from the Accounts section, click on the cogwheel next to it and choose Edit.

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