Set Up Multi-currency

The multi-currency functionality allows you to issue invoices in different currencies.
Each currency can have a separate exchange rate that is entered into the system.

Enabling multi-currency mode

In order to enable the functionality, you can go to Settings/Billing.
Here you'll see that there's a checkbox called "Enable multi-currency mode".
Once enabled it this section of the settings will expand you'll be able to add different currencies with the appropriate exchange rate.

Note: The exchange rates are entered manually and do not change unless manually edited.

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How to set a customer's preferred currency

You can set a specific currency for each customer you have in OfficeRnD.
This can be very useful if you have a lot of clients, that need to be billed in different currencies.

In order to set a currency for a customer, you can go to their profile and then click Edit.
In the newly opened window, you'll see that there's a Billing Details tab.
There you'll be able to see a drop-down for all the currently enabled currencies.
You can choose one of these to be used by default for this customer.
By doing this, every subsequent invoice for this customer will be issued in the chosen invoice.

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How to generate an invoice with a different currency

Once the multi-currency settings are entered you can go to a member/company's profile and click Add invoice.
Please note that there's now a new drop-down menu called Currency.
From there you'll be able to select the currency of the invoice that's going to be issued.

Note: The currency of an existing invoice cannot be changed once it's been created.

When you're editing the invoice and you've selected a currency that is different from the main that your organization uses the system will display that.
It will show you the conversion rate and how the amount has been converted into the number that you're currently seeing in the UI.

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Accounting integrations and multi-currency

Both of the accounting integrations in OfficeRND currently support multi-currency.

Note: Both integrations need to have enabled multi-currency before you enable it in OfficeRnD, otherwise you won't be able to sync any documents until you make the changes in the respective integration.

How to enable multi-currency in Xero.

How to set up multi-currency in QuickBooks.

Payment gateways and multi-currency

Not all payment gateway integrations support multi-currency, please view our list of currently available integrations to see which of them have this function available.

 

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