OfficeRnD Flex allows you to customize invoice numbers to reflect your workspace's structure. You can differentiate invoices by location, such as having invoices from one location (for example, "Tandem House") end with "T" and invoices from another location (for example, "GatherGround") end with "G". This helps you easily identify which location issued an invoice.

This article explains how to use the invoice number template with dynamic properties, how location codes affect numbering, and how to manage numbering sequences across multiple locations.

Set up invoice numbering by location

To customize invoice numbers by location:

Go to Settings > Billing Settings > Billing Rules.
In the Invoice number template field, insert dynamic properties using double curly brackets (for example, {{locationCode}}).

Example: {{number}}-{{locationCode}} will generate invoice numbers like this:

000123-G for location GatherGround.
000124-T for location Tandem House.

Use dynamic properties

You can include the following properties in your invoice number format:

{{number}} – The sequential invoice number
{{locationCode}} – The code assigned to the location
{{month}} – Month of the invoice issue date
{{year}} – Year of the invoice issue date

Replace hardcoded suffixes like -G with {{locationCode}} to make the format dynamic and consistent across all locations.

Set location codes

To use {{locationCode}} in your invoice format, each location must have a Location Code defined.

Multiple locations can be grouped under a single entity that follows the same sequence by assigning them the same location code.

To set a location code:

Go to Space > Locations.
Open a location and set a Location Code (for example, G for location GatherGround, T for location Tandem House).
Click Update.

This code will now be used when generating invoice numbers with {{locationCode}} in the template.

The Location Code is also used to identify plans, pre-fill sign-up pages, and exports.

Manage invoice number sequences

By default, OfficeRnD uses a single number sequence for all locations. However, you can restart invoice numbering for each location if needed.

Restart numbering per location

To restart the invoice numbering for each separate location:

Go to Settings > Billing Settings > Billing Rules.
In the Invoice Number Template section, select locationCode.
Issue the first invoice manually with the desired starting number. The system will follow that sequence from then on.

Keep a shared sequence across all locations

To keep the invoice numbering sequence the same across all locations:

Go to Settings > Billing Settings > Billing Rules.
In the Invoice Number Template section, clear the locationCode checkbox.

All invoices, regardless of location, will follow a single numbering sequence.

Changing the invoice number template does not retroactively apply the format to past invoices. Newly generated invoices will use the updated template going forward.

FAQ: Invoice numbering by location

How do I make invoice numbers end with a location letter like G or T?

Go to Settings > Billing Settings > Billing Rules.
In the Invoice number template field, insert dynamic properties using double curly brackets (for example, {{locationCode}}).

Example: {{number}}-{{locationCode}} will generate invoice numbers like this:

000123-G for location GatherGround.
000124-T for location Tandem House.

Where do I set a Location Code in OfficeRnD Flex?

Go to Space > Locations, open a location, and enter its code in the Unique Code field.

Can I restart invoice numbering for each location?

Yes. To restart the invoice numbering for each separate location:

Go to Settings > Billing Settings > Billing Rules.
In the Invoice Number Template section, select locationCode.
Issue the first invoice manually with the desired starting number. The system will follow that sequence from then on.

The next invoice for each location will start a new sequence.

How do I keep invoice numbers the same across all locations?