Billing in Flex consolidates all charges from memberships, bookings, and one-time fees into invoices. It defines what needs to be invoiced, when those invoices are created, and how payments are collected.

This article explains how billing works in Flex—from collecting and grouping charges to automating invoice generation, sending, and payment processing—and helps you set up billing workflows relevant to your organization.

Billing is the process of calculating and issuing charges for memberships, services, and fees. In OfficeRnD Flex, billing ensures that all recurring charges (such as memberships), one-off fees, and booking fees are collected and turned into invoices.

Billing defines the charges that must be invoiced and when they should be invoiced. It does not control invoice issue dates or due dates—that is handled during the Bill Run.

Through the billing settings, you can decide how charges are grouped into invoices, when they should be generated, and whether invoices are created automatically or manually.

OfficeRnD can fully automate the following billing operations for your space:

You can use Purchase Flows to control how your members and companies will be billed when they purchase services or create bookings.

You can configure them to either:

Additionally, you can choose to automatically generate and send the invoice immediately after purchase.

You can use Purchase Flows to configure automated, immediate invoicing for ad hoc transactions, such as meeting room bookings or one-time purchases, without waiting for a scheduled Bill Run.

Scheduled invoicing is usually used for recurring membership charges, which are processed during scheduled bill runs according to your predefined billing schedules.