It is common practice to offer a free printing allowance to co-working space members. OfficeRnD can be integrated with eZeep and/or PaperCut MF to automatically add a one-off fee whenever a member uses the printers. You can now grant members coins that will automatically cover the printing fees.
To find out more about the eZeep integration, please take a look at this article and for PaperCut MF this article. You can also learn more about the Coins system in this article.
Note: A member cannot purchase a service from the member portal using the coins available in their account/granted to their company. Only an admin can update a fee to use coins to pay for it.
Using Coins as Printing Credits
When the eZeep and/or PaperCut MF integration is enabled, one-off fees will be added to the member's profile each time they use a printer. You can now set up a plan to grant coins that will be automatically used to pay for these fees until they are used up. Printing credits like these can also be added manually or through a one-off plan at your shop.
Granting Printing Credits Manually
When adding Coins manually through the member or company page, you must fill out the following fields:
Credits - enter the number of printing credits you'd like to grant.
Type - Select the Coins type.
Recurrence - choose whether this is a monthly allowance or a one-time set of credits that can be used until they are used up.
Valid For - in this drop-down menu, select the One-off Fees option.
A new drop-down menu will appear to the right of the Valid For field. Select all Billing Plans you have set up that should be covered by the Printing Credits.
Valid From - choose the date after which the Printing Credits can be used.
Click Add.
Granting Printing Credits as part of a Billing Plan
You can add a monthly printing allowance as a part of a billing plan, or set up a one-off Billing Plan that grants a number of printing credits at once.
When you are adding a new Billing Plan or editing an existing one, open the Credits tab to add printing credits:
Credits - enter the number of printing credits you'd like to grant.
Type - Select the Coins type.
For - in this drop-down menu, select the One-off Fees option.
A new drop-down menu will appear on the right. In it, select the specific billing plans (i.e. Printing plan) that should be covered by the Printing Credits.
Once a member purchases such a plan, the printing fees will be added as Coins that are only applicable to this plan (i.e., printing fees).
Prevent Coin Payments
You can prevent one-off fees based on a specific plan from being paid for with coins by enabling the Plan cannot be paid with the coins option on the General tab.