Calendar and Bookings
Learn how to manage your public calendar and the booking in OfficeRnD Flex.
By Krasto and 1 other2 authors36 articles
Bookings
Learn how to manage bookings in OfficeRnD Flex.
- [Flex] Set Your Business HoursManage booking visibility and scheduling for organization-wide and location-specific needs.
- [Flex] Set Up Booking PoliciesSet booking rules in OfficeRnD Flex to manage how members reserve desks and meeting rooms, ensuring fair and efficient usage.
- [Flex] Set Up Booking PrivacyConfigure privacy settings to limit access to meeting room booking details on the Member Portal and protect sensitive information.
- [Flex] Control Minimum Chargeable Booking Duration and IncrementsDefine the increments and minimum chargeable duration for bookings using the Booking charge slot setting.
- [Flex] Set Up Booking Preparation Slots to Prevent Back-to-Back BookingsUse booking preparation slots to prevent back-to-back reservations and allow time for setup or cleanup.
- [Flex] Set Up Booking Cancellation PoliciesLearn how to create and manage cancellation policies in Flex to handle booking cancellations effectively and apply appropriate fees.
- [Flex] Booking Reference NumbersLearn what booking reference numbers are, their purpose, and where to find them when managing bookings in OfficeRnD.
- [Flex] Calculating The Booking PriceUnderstand OfficeRnD's pricing logic and learn how OfficeRnD calculates booking prices using Resource Rates, credits, and time slots.
- [Flex] Cancel or Delete a BookingLearn when to cancel or delete a booking and how each action affects records, charges, and policies.
- [Flex] Cancel a Recurring BookingCancel all or only selected recurring bookings and manage related fees.
- [Flex] Edit or Cancel Invoiced or Waived BookingsLearn how to modify or cancel bookings that are invoiced or waived in OfficeRnD, ensuring accurate billing and booking management.
- [Flex] Configure Your Space's Closed DaysSet global or location-based closed days to block bookings during holidays or maintenance periods.
- [Flex] What Are Lapsed Bookings and How To Prevent ThemUnderstand how tentative bookings can lapse and set automatic rules to avoid them.
- [Flex] Make Admin Meeting Room Bookings FreeAdd unlimited credits to your admin company, allowing administrators to book meeting rooms free of charge.
- [Flex] Booking Permissions Outside Business HoursControl who can book outside business hours on the Public and Member Portal calendars.
- [Flex] Book in Advance or Account Future BookingsUnderstand how booking fees and credits are applied depending on when a booking is made and whether credits or coins are available.
- [Flex] Set Up Booking Notifications for AdminsLearn how to configure OfficeRnD Flex to notify your admin team when members book Meeting Rooms.
- Meeting room booking featuresConfigure how members book your meeting rooms: who can see them, when they can book, what they pay, and what happens if they don't show up.
- [Flex] Add a Booking Guest as an AdminLearn how to invite team members or external guests to a meeting booking from the Admin Portal in OfficeRnD Flex.
- [Flex] Send a Booking Summary
- [Flex] Add Services (Extras) to Meeting Room BookingsOffer add-on services like coffee or equipment directly within meeting room bookings.
- [Flex] Temporarily Block a Meeting RoomBlock a meeting room from member bookings during maintenance, renovations, or other downtime.
Check-Ins and Day Passes
Learn more about check-ins and Day Passes, and how to use them.
- How day passes workGive members flexible access to shared workspace, charge for it accurately, and track occupancy without assigning a single desk.
- Add and assign day passesGrant day passes to a member or a company, either by hand for a one-off need or baked into a billing plan that issues them on every purchase.
- Check-ins and check-outsTrack who is in your space in real time, keep an accurate record of daily traffic, and let the same check-ins drive door access, security, and day pass usage.
- Grant active status to members with available day passesKeep members marked active for as long as they hold a valid day pass, and let them fall back to your default status automatically when their day passes run out.
- Monitor and filter day passesSee how many day passes a member or company holds, what state each one is in, and where it's valid, then filter the list to answer specific questions about past,…
- [Flex] Personal Day PassesLearn how to assign, manage, and use Personal Day Passes in Flex for individual members, separate from shared company passes.
- [Member Portal] Check In as a Member
Coins and Credits
Learn more about coins and credits and how to use them.
- [Flex] Booking Credits – Start HereAllocate hour-based credits to members and companies so that Meeting Room bookings draw from a preset allowance rather than incurring charges each time.
- Set up and manage booking coinsAllocate monetary-value credits to members and companies so they can pay for bookings without being invoiced per transaction.
- [Flex] Rеаccount Bookings With CreditsUpdate existing bookings so they use credits instead of currency.
- [Flex] Restrict Bookings to Members With Coins or CreditsBlock members without available coins or credits from booking paid resources through your Booking Policy.
- [Flex] Set Up Printing CreditsLearn how to configure a coin-based system that automatically applies credits to cover printing fees in integrated setups.
- [Flex] Fix Issues with Booking CreditsWhat to check when credits don’t show, don’t apply, or bookings are charged with currency instead of credits.