With hybrid work becoming standard, organizations need a reliable way for teams to book desks and other shared resources. In OfficeRnD Flex, you can create a custom resource type (for example, Bookable Desk) and set up a dedicated bookings calendar for it.
You can use this article's instructions to create a calendar for any other custom bookable resources, not just desks. The same principles apply.
Create the resource type
Create a custom resource type for your bookable desks by following these steps:
Go to Settings > Space > Resource types and click Add Resource Type.
Fill in the mandatory fields Name and Unique Key. The rest are optional.
Enable the Can Book option, otherwise the desks will not be bookable in the calendar.
Select the Time or Date option from the Booking Mode drop-down menu.
For more information on Resource Types and how you can create custom resources, click here.
Create the resources
Now that you've created the Bookable desk resource type, you can add bookable desks in the Space module:
Go to Space > Bookable desks and click Add desk.
From the Type drop-down menu, select the resource type you created previously.
Choose the appropriate Location from the drop-down menu.
Set the availability dates (From - To). Leave the To field empty for an unlimited time.
Open the Calendar tab and configure the following:
Rate - you must select a resource rate, otherwise the desk won't be available for booking in the calendar. Click here to learn more about resource rates.
Privacy settings - Make sure that the resource is available only for the company to which it belongs unless it's public. To do this, select Limited and enter the required Company and/or Member(s). It is possible for multiple companies to share the resources as well.When you're finished, click Add.
You can find a detailed guideline about adding Resources here.
Note: For the floorplan view in the calendar to work as expected, each resource/desk should be assigned to the relevant shape on the floorplan.
Create the booking calendar
After you've created the desks, you can go back to Settings > Space > Resource Types and enable the custom calendar:
1. Click on the cogwheel next to the resource type and choose Add member portal calendar page.
2. This will open a new window where you can create the calendar. Fill in the fields, configure the privacy settings as needed, and click Add.
More information on what else you can do with custom calendars is available here.
With the above setup completed, the calendar will now be visible in the Member Portal.
You can edit its settings anytime in the Admin Portal from the Custom Pages section in Settings > Experience Hub > Member Pages: