Personal Day Passes in OfficeRnD Flex allow you to allocate workspace access to individuals without relying on shared company resources. These passes are tied to a specific member and are always prioritized before shared passes when both are present. Personal Day Passes offer flexibility for managing access, supporting hybrid work schedules, and accommodating individual needs.
This article explains how to assign these passes from different areas of the platform and how they behave when membership or company settings change.
There are several ways to add Personal Day Passes in OfficeRnD Flex:
From the Company profile page: Add shared Day Passes for the company or Personal Day Passes for specific members.
From a Member’s profile: Assign Personal Day Passes directly to individual members.
Through One-off Fees or Memberships: Incorporate Day Passes into Billing Plans.
Each method is outlined below.
Add personal Day Passes from the Company profile page
Go to
Operations > Companies and open the desired company profile.Click Add Day Passes.
In the Add Day Pass dialog:
By default, the option is set to Shared Day Passes.
Select Personal and use the Select Member field to choose the specific member for whom the passes will be assigned.
Click Add.
Add personal Day Passes from the Member's profile
Open the member’s profile via
Operations > Companies or from the company profile.Click Add Day Pass.
In the dialog, the Personal type is pre-selected, and the member is automatically set as the pass owner.
Click Add.
Add personal Day Passes with One-off Fees
One-off Fees can be used to assign Day Passes to either a company or an individual member.
Open the relevant Company Profile or Member Profile.
Go to the One-off Fees section and click Add Fee.
When selecting a plan that includes Day Passes, specify:
Whether the passes are Shared or Personal.
Assign Personal Day Passes to a specific member if applicable.
By default, shared Day Passes are selected when fees are added to a company profile. Personal Day Passes are automatically selected if fees are added to an individual member's profile.
Note: When adding a fee to a company profile, shared day passes are selected by default. To add personal passes, select the member to which the passes will be assigned, then choose Personal.
Tip: You can also add fees from an individual member's profile. In this case, Personal day passes are selected by default.
Add personal Day Passes with Memberships
Day Passes can also be included as part of a membership plan.
If assigning a membership to an individual member, you can choose between shared and Personal passes. By default, the option is set to "Personal".
If no member is selected, shared passes are assigned by default.
Editing Memberships
When editing an invoiced membership, Flex does not allow the switching of the type of day passes.
When editing a non-invoiced membership, Flex will allow switching from personal to shared even if a member is selected.
FAQ: Managing Personal Day Passes
What are Personal Day Passes?
What are Personal Day Passes?
Personal Day Passes are assigned to individual members and cannot be shared with others in the organization. If both types exist, personal Day Passes are used before shared ones.
Can I assign Personal Day Passes through One-off Fees?
Can I assign Personal Day Passes through One-off Fees?
Yes. Go to the One-off Fees section in a company or member profile. When adding a fee, you can assign either shared or personal Day Passes, depending on the context and member selection.
How do Personal Day Passes work with memberships?
How do Personal Day Passes work with memberships?
When assigning a membership to an individual, you can choose between Personal and shared passes. Personal passes are selected by default, and if no member is assigned, shared passes are used by default.
Can I edit Personal Day Passes after assigning them?
Can I edit Personal Day Passes after assigning them?
No. Personal Day Passes cannot be edited once they are assigned.
What happens to Personal Day Passes when a member changes companies?
What happens to Personal Day Passes when a member changes companies?
The Personal Day Passes follow the member to their new company. Shared Day Passes stay with the original company.
What happens when a team member is converted to an individual member?
What happens when a team member is converted to an individual member?
Personal Day Passes stay with the member. Shared Day Passes remain with the team.
How are Day Passes handled when merging companies?
How are Day Passes handled when merging companies?
Shared Day Passes from all merged companies are combined. Personal Day Passes remain tied to each individual and transfer with them.
How are Day Passes prioritized when they have different end dates?
How are Day Passes prioritized when they have different end dates?
Day Passes with earlier end dates are used first. Passes with no end date are used last.