When managing resource access in a coworking space, you may want to limit bookings only to members who have available credits or coins. This ensures fair usage, especially for high-demand resources such as meeting rooms. In OfficeRnD Flex, you can enforce this restriction through your Booking Policies.
In this article, you'll learn how to restrict resource bookings to members with available coins or credits, what system behaviors this booking rule affects, and how it ties into credits and recurring bookings.
Before you start
Summary
Limit resource bookings to members with coins or credits by updating your Booking Policies.
Automatically restrict recurring and future bookings to a maximum of 1 month.
Understand how the restriction interacts with credits and coins.
Free bookings remain unaffected and are still allowed.
What is the booking restriction feature?
This setting prevents members from booking resources unless they have enough coins or credits assigned to them. It is available within a Booking Policy.
When and why to restrict bookings?
You may want to restrict resource bookings to members with available coins or credits when you want tighter control over how members access bookable resources. For example, if you offer Meeting Room credits with memberships, this setting ensures members cannot exceed their allowance by booking without credits.
Admins often use this feature in locations with limited space availability or when offering credits or coins as part of tiered membership plans. It helps enforce fair use and prevents unintentional overbooking.
What you can achieve
With this setting enabled in your Booking Policy, you can:
Block members from booking unless they have available coins or credits.
Automatically limit recurring bookings to 1 month in advance.
Automatically limit all future bookings to 1 month ahead.
Maintain access to free resources, which are not affected by the restriction.
For example, if a member tries to book a Meeting Room without enough credits, the system will not allow the booking to proceed unless it's a free resource or they top up their credits or coins.
Once this setting is active, the Limit Recurring Booking Span and Limit Future Bookings fields are automatically enabled and fixed to 1 month. This is because credits can only be assigned on a monthly basis, and future bookings must align with this logic.
Restrict bookings to members with coins or credits
To restrict bookings to members with coins or credits:
Go to Settings > Calendar > Calendar & Bookings.
Scroll down to the Booking Policies section and click Add Policy or edit an existing policy.
Select Restrict bookings to members with coins or credits.
Important
Important behaviors to note:
Once active, the 1-month limits for future and recurring bookings are automatically applied and cannot be changed.
Free bookings are still allowed, even when this restriction is in place.
Tip: Review your credit or coin assignment rules before activating this policy to make sure members are not unintentionally blocked from booking.