OfficeRnD Data Hub is divided into several dashboards, giving you a detailed overview of the most important metrics. It helps you understand the usage of your desks and spaces, spot resources that are under/over utilized, and optimize your real estate to cust costs.
Knowing if the office capacity is hit or there are not enough meeting rooms will allow you to craft your strategy to boost employee collaboration and satisfaction.
You can also monitor the office presence of your employees and help them adhere to your office policy.
What data can you analyze?
Here is a short summary of what data you can analyze:
Track past and future bookings and the office presence of employees and teams.
Narrow down the results by employee and team.
Analyze the utilization per neighborhood.
Filter the utilization of desks and spaces per resource type and neighborhood.
Take advantage of the many utilization views (yesterday, last week, last month, weekly, and monthly).
See bookings by originating source and recurrence type.
See all occurrences of a recurring booking.
Dashboards
The data in each dashboard is updated every 2 hours.
You can find these useful dashboards in the Data Hub module of the Admin Portal:
Overview - the general one, displaying a summary of key metrics for Desks, Spaces, and Employees. From this dashboard, you can see the number of bookings per employee and team.
Desks – shows metrics for resources defined as Desks on the Office Maps. If you have multiple such resources, you can use filters to narrow them down to a specific resource type or resource. The dashboard is focused only on bookable resources and doesn’t include assignable resources.
Spaces – shows metrics for resources defined as Space on the Office Maps. If you have multiple such resources, you can use filters to narrow them down to a specific resource type or resource. The dashboard is focused only on bookable resources and doesn’t include assignable resources.
Employees - track desk bookings, related metrics, and Workplace Policy compliance for a particular employee.
Workplace Policy Compliance Overview – Track employee compliance with office-day requirements. You can narrow it down to a specific policy, team, or employee to see how/when they come to the office.
Workplace Policy Detailed View - track employee compliance based on presence requirements.
Schedule report deliveries and alerts
Additional Options
The following options are available in each dashboard:
Filters
Each dashboard has several filters in the top bar, allowing you to narrow down the data in the widgets. You can look at different periods of time, locations, resources, teams, and employees. Choose your filters and click Refresh to update the results.
The action buttons on the right of the top bar let you refresh the widgets , show or hide the filters
, and access a menu
with options to download data from the entire dashboard and reset the filters:
All applied filters are added to the URL parameters. For example, https://workplace.officernd.com/ornd-workplace-office/data?Time+Frame=30+day&Location=London+Office&Floor=Floor+1&Resource+Type=Meeting+room. You can use this to:
easily send filtered views to colleagues
add links to specifically filtered dashboards for quick reference in presentations or files
save and return to frequently used filtered views with a single click
Drill down data
You can click on specific values in the Data Hub utilization widgets to get a detailed breakdown of the data. This feature gives you deeper insights into resource usage, helping you analyze trends and performance at a granular level.
You can drill down data in the following widgets:
Overview Dashboard: Utilization Rate, By Resource Type; Daily Utilization Rate, By Resource Type
Desk Dashboard: Daily Desks Utilization; Weekly/Monthly Desks Utilization Rates; Neighborhood Utilization Rates
Spaces Dashboard: Daily/Weekly/Monthly Spaces Utilization Rates
Download Data From The Entire Dashboard
Data from the dashboard can be exported in PDF or CSV format. PDF export lets you choose the document properties - paper size, show all rows, and arrange tiles in a single column.
Download Data From a Single Widget
Click on the Tile Actions button to the right of any widget and choose Download data from the menu. The Download Data dialog opens with several options to format the exported data according to your needs:
The following file formats are offered:
TXT (tab-separated values)
Excel Spreadsheet (Excel 2007 or later)
CSV
JSON
HTML
Markdown
PNG (Image of visualization)
You can also specify a custom range of rows and columns from which to export data. Up to 5000 rows can be downloaded.
Select and Zoom
Click and drag inside a widget to zoom in on a particular part of the chart. Click on the Reset Zoom button to restore the original view.
Expanded View
Each widget can be opened in Expanded View. Click on the Tile Actions button and select View > Expanded.