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Tentative Bookings – Bookings that Require Admin Approval
Tentative Bookings – Bookings that Require Admin Approval
Updated over 2 weeks ago

In the OfficeRnD Workplace, you can set up bookings for resources that require admin approval. Employees can book them, but an administrator needs to confirm them afterward. These bookings are known as tentative.

Precautions

  • Booking requests for room bookings made via Outlook or Google Calendar Admin are always tentative and need approval.

  • If a booking is already approved and the user edits it via Outlook or G-Cal, it will not be sent for approval again.

  • Workplace will not automatically cancel a pending booking if an Admin has not actively declined it.

Set up a Tentative Bookings Policy

  1. Go to Workplace > Booking Policies.

  2. Click Add or Edit Policy (learn more).

  3. Enable Request Approval and other settings, if relevant.

  4. (optional) Add admins to this section who should be notified about tentative bookings needing approval. The notification emails configured at the Organization and Location levels will keep receiving booking approval notifications.
    Note: Make sure the admins have permission to edit bookings.

  5. Click Add.

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Now that your policy is ready, you can apply it to the bookable resource(s). As a result, upon each booking of that resource, the email address you have set under Settings > Organization will receive a system notification that an employee requested to book the resource and must be approved by an Admin.

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Clicking the hyperlink in the email will lead you directly to the team or employee profile in the Admin Portal. There, you can find the booking under the Bookings section. Open it and click Approve.

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