Salto KS provides advanced access control management that integrates with OfficeRnD. This integration automates access provisioning based on memberships, bookings, and other configurations in OfficeRnD, reducing manual work and improving member experience.
Tip: Members can use the Salto KS mobile app via the OfficeRnD Branded App. Learn more about Salto KS Mobile Access →
Before you start
Consider the following before setting up the integration:
The integration syncs automatically every 15 minutes.
After the first sync, email and phone details are not updated between OfficeRnD and Salto KS.
Admins can view a member's assigned access groups in Community > Members by clicking Show Details next to Door Access.
Members can register on Salto KS via an invitation. If a physical key is needed, admins must assign it manually within Salto KS.
Connect the integration
Follow these steps to connect the integration:
Go to Settings
> Integrations and scroll down to the All Integrations section. Open "Access Control" and click Add next to Salto KS.
Enter the locations you want to activate Salto KS for, or leave the field blank to activate for all locations. Then, click the Add.
Click Connect next to Salto KS.
Enter your Salto KS credentials to authorize the integration.
In the Set Up Salto KS Connection dialog, select the Salto KS site you want to connect and click Done.
Create an access group in Salto KS
Access groups in Salto KS define which doors members can access. Follow these steps to set up a group in Salto KS:
Click Add Access Group.
Add at least one admin to the group to ensure access for the initial setup.
Select the doors the group should access.
Set Define Time Frame to Always for OfficeRnD to control access based on configuration.
Configure the integration settings
Click Configure in the integration settings to map OfficeRnD entities to Salto KS groups. The following tabs are available:
Plans (tab)
Map memberships tied to specific Billing Plans to Salto KS access groups. This mapping tells OfficeRnD: "Every time someone is assigned a membership with this plan, give them access to the following access groups".
Access will be automatically granted or revoked depending on when a membership starts or ends. Plan mappings are often used with the so-called "Hot desk" plans to grant members access to a common area where those desks reside. However, smaller spaces also use them to map "Dedicated desk" plans.
Notes:
Members will only be added to Salto KS once their membership becomes active. They will not appear in Salto KS, or receive an invitation before that.
If the membership does not have a member assigned, access will be granted to the whole team.
Locations (tab)
Assign access based on a member's assigned location. To do that, you must map OfficeRnD Locations to Salto KS Access Groups. Whenever you assign a membership to a desk in a mapped location, the member will get access to the mapped access groups.
To manage OfficeRnD Locations, go to Space
> Locations.
Example: On the following screenshot, the "London" location is mapped to "Access Group 1." In that case, if you assign Joe's membership to a desk on any floor in "London", you will grant Joe access to all resources included in "Access Group 1" in Salto KS.
Note: If the membership does not have a member assigned, access will be granted to the whole team.
Floors (tab)
Map floors in OfficeRnD to access groups in Salto KS. This way, you can control access based on the floor where a member's desk or space is located.
To manage OfficeRnD Floors, go to Space
> Locations.
Assigning a membership to a desk on a certain floor will grant access to all mapped groups.
Example: On the following screenshot, "Floor 1" in London is mapped to "Access Group 1" in Salto KS. This means that if you assign a membership of Joe to a desk on "Floor 1" in London, you will grant Joe access to "Access Group 1" in Salto KS.
Note: If the membership does not have a member assigned, access will be granted to the whole team.
Assignable Resources (tab)
Map dedicated desks or resources to specific access groups. If a company has a membership assigned to the resource, the member will have access to that resource on that access level.
Note: If the membership does not have a member assigned, access will be granted to the whole team.
Bookable Resources (tab)
Grant temporary access to booked Meeting Rooms. These settings take effect whenever someone creates a booking for a mapped resource.
Example: John books a Meeting Room through the Member Portal, or an admin creates a booking on behalf of John through the Admin Portal. As the booking time approaches, John is granted access to the access groups mapped to that room. When the booking ends, John's access is revoked.
Note: Inviting a guest to a booking grants them door access based on the Meeting Room mappings in your door access integration. You can add guests to bookings as an admin or an employee. You can also learn more about the difference between guests and visitors.
Day Passes (tab)
Assign access for members with Day Passes. Access is revoked when passes expire or are fully used. Each member or team with Day Passes will have access to the access groups mapped in this tab.
Click Save to start using the Salto KS integration in OfficeRnD.
Important notes
Please note the following:
Once a Salto KS access group is mapped to an entity in OfficeRnD, the Salto KS access group is fully managed by OfficeRnD. Any manual additions to the group in Salto KS will be overridden.
Use a prefix like "OFFICERND_" for Salto KS groups managed by OfficeRnD to distinguish them.
OfficeRnD cannot delete member accounts in Salto KS, but access is revoked when memberships or Day Passes expire.
Provide access to people outside the organization
For external users like cleaners or VIP guests, you must create separate access groups in Salto KS(without a prefix) because they are not managed by OfficeRnD. This ensures that the integration will not revoke their access.