You and your employees can let your colleagues know when you are off work and thus won’t be in the office. Rather than setting these days manually, you can sync them from Outlook Calendar to Workplace using the Outlook Off Work Sync integration.
Precautions
The Outlook Off Work Sync integration is available only on Pro and Enterprise plans.
Sync is available one way from Outlook Calendar to Workplace and not the other.
Default Behavior
If an employee has a desk booking on an OOO day, the integration will not cancel their desk booking. Admins can change this in the integration settings if they wish to automatically cancel bookings when employees are Off Work (except for meeting room bookings).
Users can override Off Work status by booking a desk if they wish.
Sync will be done automatically on a daily basis (1x per day) at 11 am UTC. Manual sync is an option but not instant (it may take a little time to process).
The integration will only sync full-day OOO events where Outlook Status is Away for up to 6 months in the future.
The integration only cancels bookings for new Away statuses (i.e., if the user changes the dates of their “Away” event, it won’t make new booking cancellations)
The integration won’t sync Away status for inactive users (users who haven’t logged in within 3 months).
The integration won't sync Away status for users who are not in the Active Directory.
Note: Status = Away is usually the standard setting in MS Viva for OOO events.
Setup Guide
1. Go to Settings > Integrations and click Activate next to Outlook Off Work Sync.
2. Click Connect.
3. Sign in with your O365 Admin Credentials. Note that the permissions required for Outlook Rooms integration are the same.
4. Once connected, you can click Configure and change the Automatically cancel bookings when an employee is Off Work, except for the meeting room setting. It's set to off by default.