As employees return to the office in new ways, we know there is an enormous opportunity for hybrid working in coworking spaces! New workplace demands are emerging for the hybrid workforce, and members want to work differently.
To solve this problem, we are integrating our Workplace Platform directly into OfficeRnD Flex. The Workplace in Flex Integration enables operators to provide their member companies with modern, easy-to-use booking tools to coordinate hybrid schedules and improve member collaboration. Members can book desks and meeting rooms, plan work schedules, and invite teammates, all from within the same portal.
Frequently Asked Questions
Can you explain more about how the OfficeRnD Flex and OfficeRnD Workplace in Flex integration works?
The Workplace in Flex Integration enables operators of coworking spaces to provide their members with a seamless hybrid office experience by managing both coworking and hybrid workplace needs in a single system. Thanks to this integration, operators can provide a complete workplace experience for their members, enabling them to book desks from the Workplace Office page, book private Meeting Rooms and Phone booths within their office space from the Members Portal, sync employee details, and utilize the collaboration and scheduling features the platforms provide.
Is the Workplace in Flex Integration free?
You can enable and test the integration with example content and settings completely free of charge. For member companies, you will be charged 1 EUR/USD/GBP per Active member.
How should I introduce this hybrid functionality to my members?
The Workplace in Flex Integration enables member companies to work more efficiently in their private offices and provides valuable workplace analytics to teams.
What would be a good example of a company that should use Workplace in Flex Integration in my space?
An example of a company that might use the Workplace in Flex Integration is a member company that has only an 8-person private office but a team size of 16. This company does not need 16 seats because its employees work in a hybrid model and come into the office only on certain days of the week. The Workplace in Flex Integration allows member companies to better manage their private offices and schedule their workplaces and workdays more efficiently.
How are members created (provisioned) in OfficeRnD Workplace in Flex?
Members will be synced from the Flex member company selected by the operators. Whenever a new member is created, it will be automatically synced to gain access.
Why isn't a member synced to my Workplace in Flex integration?
Please keep in mind that the initial member sync affects only active members. If at the time of the initial sync, the member was still pending (not active), they will not be synced between the systems.
How do members log in (authenticate) to OfficeRnD Workplace in Flex?
Members can simply log in with their credentials.
What types of hybrid workplace management features are included in the Workplace in Flex integration?
The Workplace in Flex Integration offers your members fundamental hybrid workplace functionalities such as:
Office floor plan with Desk Reservation and Booking Capabilities
Filtering by amenities and capacity
Schedule page with Weekly Planning, Office Occupancy, and Onsite Meetings
Add Favorite colleagues
Send Custom invites to teammates
Quick booking
In the Admin Portal, the member companies can also set up the following:
Set up their office map, add desks and spaces
Track resource utilization and office presence
Connect to additional integrations
What kind of customization are members able to do in their hybrid office?
From the Admin platform, select member companies are able to:
Upload a new office map, add desks and spaces on it
Add booking policies and amenities
Connect communication and calendar integrations
Is the Workplace in Flex integration available in the mobile app?
Yes, the Workplace functionality is available.
What is the cost of Workplace in Flex Integration?
The cost for this integration is tied to the number of members using it to manage their flexible offices, and we are charging 1 USD/GBP/EUR per active member/month. Operators are able to choose specifically which member companies to enable the integration for, so they can:
Control the cost of rolling out this additional digital service to their customers.
Ensure a smooth rollout plan by phasing out the release of the new service.
Why is this solution paid at all?
With the Workplace in Flex integration, our team has delivered the full OfficeRnD Workplace product experience to member companies that want to use hybrid working. The solution for members has an additional cost because we have to cover the expenses to further develop and improve the OfficeRnD Workplace product and maintain the integration.