This article explains how to create new Company profiles in your OfficeRnD Flex organization.
Before you start
Add a Company
To add a new Company:
Go to Operations > Companies and click Add Company.
In the Add Company dialog:
Open the General tab, enter the company name and email address, and select their start date and Location. You can provide any other information in the other fields.
Open the Address tab and enter the company address.
Open the Billing Details tab and select the company's billing details, default currency, payment method, and billing date.
Click Add.
About the company payment method
You can set the following payment methods for each company:
Auto
Cash
Bank Transfer
POS
Cheque
Stripe methods (Card, ACH, SEPA, BACS, BECS, PAD, Terminal)
Depending on the payment method you set at the company level, you can manage whether the company's invoices can be automatically charged.
If the company payment method is set to Bank Transfer, a direct debit will be made from the company's stored bank account.
If the company payment method is set to Stripe (Card, ACH, SEPA, BACS, BECS, PAD, or Terminal), invoices will be automatically charged depending on the stored payment details and the Stripe configuration.
If the company payment method is set to Cash, POS, or Cheque, that company's invoices will not be automatically charged.
If the company payment method is set to Auto, the system will look for the available payment methods added to the company profile and charge what is stored:
If a bank account is saved, a direct debit (bank transfer) will be made.
If a credit or debit card is saved, a card transaction will be made.
If both are available, the one that costs the least will be conducted (which is usually the bank transfer).
To automatically charge invoices, you must have an active payment integration.
Keep in mind the following limitation: each invoice inherits the company's payment method at the time of generation. If the payment method changes to "Auto" or "Stripe" after invoices have been generated, the existing invoices will not be auto-charged. To apply the auto-charge functionality, manually update the payment method for each invoice.
About the company billing period start date
The Billing Date you can set for each company is the billing period start date for that company, and it will override the global billing settings in your organization.
The billing period start date refers to the beginning of the timeframe for which Flex issues an invoice to a company or a member. For example, if "1st" is selected, the billing period is from the 1st day of each month until the day before the 1st day of the next month.