eInvoicing replaces traditional PDF or paper invoices with a structured digital format (such as XML) that allows accounting and tax systems to process data automatically.
In many countries, eInvoicing is directly tied to mandatory tax reporting—every invoice must be reported or validated by a government system before it is sent to the customer.
eInvoicing is currently in beta. Functionality may change, and some features may not be supported. Contact support to report issues or give feedback.
Summary
OfficeRnD connects to your eInvoicing system.
eInvoicing automates the creation, exchange, and validation of invoices through certified digital channels.
Tax reporting ensures each invoice is registered with the local tax authority.
Supported channels include XML via email, Peppol, and country-specific systems.
Activation and setup are managed in Settings > Billing > eInvoicing.
Glossary
Identifier type – The official company number (such as VAT or registration ID) used
to validate invoices.
Peppol – A secure international network that allows businesses and governments to exchange standardized electronic documents, such as e-invoices, across borders. It simplifies compliance with local and EU eInvoicing standards.
Identifier type – The official company identification number (for example, VAT number or business registration ID) used to validate invoices and create eInvoicing accounts.
Tax regime key (Italy) – A code identifying the company's fiscal or VAT regime for eInvoicing and tax reporting. For example, RF01 represents the Ordinary Regime (Regime Ordinario), which is used by most businesses.
Mandatory tax reporting and eInvoicing
eInvoicing refers to the process of creating, sending, receiving, and storing invoices in a structured electronic format that allows for automatic processing by accounting and tax systems. Instead of PDFs or paper, eInvoices utilize standardized digital formats (such as XML) that ensure data accuracy, facilitate faster validation, and enable seamless integration with financial systems.
Mandatory tax reporting is a government-imposed requirement for businesses to submit tax-related information (such as sales, invoices, and payments) electronically to tax authorities. In many countries, eInvoicing is directly tied to tax compliance—each invoice must be reported or validated through a centralized tax platform before it is issued to customers.
Together, these processes increase transparency, reduce fraud, and simplify tax collection by ensuring that all transactions are traceable and compliant with local regulations.
How eInvoicing works
When eInvoicing is activated for your organization:
OfficeRnD sends and receives eInvoices, depending on your chosen channel.
Each invoice is validated, formatted, and securely transmitted to the relevant authority or recipient.
Supported channels for eInvoicing
Each country defines its own standard for electronic invoicing. OfficeRnD supports the following channels:
eInvoicing
XML via email – Exchange invoices as structured XML files.
Peppol – A secure international network that enables businesses and governments to exchange standardized eInvoices across borders. Learn more about Peppol →
Country-specific systems – National eInvoicing platforms defined by local tax agencies.
Tax reporting
Country-specific systems connected directly to local tax authorities:
VeryFactu in Spain
SDI (Sistema di Interscambio) in Italy
Invoice creation flow
Every time you generate an invoice—either through the automatic Bill Run or manually—you can create and send an eInvoice for it.
When eInvoices are generated, two separate flows occur simultaneously and independently. You can activate each one of them separately, and they don't have to both be active:
Send via email
If you have activated sending eInvoices in XML format via email, the following will happen each time an invoice is generated:
An XML file of the invoice is generated.
An email with the XML file attached is sent to the company to which the invoice is issued.
The XML file is added as an attachment to the invoice details page in OfficeRnD.
Send via the Peppol network
If you have activated sending invoices through Peppol, the following will happen each time an invoice is generated:
The invoice is sent to Peppol.
The invoice status in OfficeRnD changes to "eInvoicing".
The invoice is sent to the customer.
Limitations
There are some limitations to how OfficeRnD handles eInvoicing and what you can do in the system. These limitations stem from the eInvoicing systems, not from OfficeRnD.
General
Existing invoices – Only invoices generated after eInvoicing is activated are supported.
Peppol activation
OfficeRnD activates Peppol sender accounts only.
To receive invoices, you must create your own receiver accounts directly through the Peppol portal.
When Peppol is connected, you can no longer change the Peppol identifier without assistance from our support team.
Identifier type
Each organization must define one identifier type (for example, tax number or registration ID).
All companies under your organization share the same identifier type.
Usage limitations
Editing invoices – Won't affect eInvoicing once eInvoicing or tax reporting is activated.
Invoice issue date – Cannot be set after the generation date. This limitation stems from the eInvoicing systems and tax agencies. Check how your automatic Bill Run is configured, and don't manually create these invoices.
Tax format – Taxes must be listed separately. The "Tax included in total" setting is not supported (configure your tax settings →).
PDF and email delay – When tax reporting is activated, invoice delivery may take up to one minute. Some authorities (for example, Spain) issue a QR code before an invoice becomes valid, and OfficeRnD waits for that code before sending.
Country specifics
Not all countries handle eInvoicing in the same way, so please take the time to read this section and understand any specifics that may be applicable to your country.
Country-specific requirements
There are some specific requirements for the following countries:
Belgium: Recommended identifier type: 0208 KBO/CBE
Italy:
Every recipient company must include an address, city, and postcode; otherwise, invoice delivery will fail.
The names of the Billing Plans for which you issue invoices must contain only letters, numbers, and the special characters from the Basic Latin Unicode block.
eInvoicing in Spain (VeriFactu)
If you operate in Spain, your tax reporting will run through VeriFactu as follows:
An invoice is generated.
A QR code is generated.
A PDF of the invoice is generated, and the QR code is added to it.
The invoice is sent to the customer.
eInvoicing in Italy
If you operate in Italy, your eInvoicing and tax reporting will be handled together through the SDI (Sistema di Interscambio).
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