Tentative Bookings - Bookings that Require Admin Approval

In OfficeRnD Hybrid you can set up bookings for resources to require Admin approval. Employees can book them but an administrator needs to confirm them afterward.

Before you proceed, make sure you have an admin notification email added to the email notification settings. You will need that to receive the system emails advising you that somebody has requested to book a desk or a meeting room (or any other resource type that you are using).

Set up Tentative Bookings

  1. Navigate to Office Space/Booking Policies.
  2. Click Add Policy (more details here).
  3. Enable Request Approval.
  4. Enable other settings if relevant.
  5. Hit Add.
  6. Now that your policy is ready, you can apply it to the bookable resource(s).

As a result, upon each booking of that resource, the email address you have set under Settings/My Account/Emails is going to receive a system notification that an employee requested to book the resource and it needs to be approved by an Admin.

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Clicking the here hyperlink from the email is going to lead you directly to the profile of the Team or Employee in the Admin Portal, where you can find the booking under the Bookings section, open it and approve it by unchecking the Tentative box.

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