Enabling Meeting Room bookings is crucial to running a coworking space. OfficeRnD allows you to give your members the option to select a Meeting Room and book it for a one-time or recurring meeting. To provide your members with a list of available Meeting Rooms, you must create and define each room's properties.
Before you start
Please review the following diagram to understand what you need before creating a Meeting Room and how the different entities relate to each other in the system.
To summarize the information on the diagram, these are the steps you must complete before adding a Meeting Room:
Video Tutorial
Add a Meeting Room
Go to Space > Meeting Rooms.
Click Add Room.
In the Add Meeting Room dialog, configure the following Meeting Room properties:
Name - Set a user-friendly title that identifies the room. Note that this field is required.
Size - Define the number of people the room can accommodate.
Parents - Using this option, you can establish a relationship between multiple resources, where one resource is the parent. Learn more about setting up hierarchical meeting rooms.
Note: Before creating a parent-child relationship, ensure there are no future intersecting bookings for the two Meeting Rooms. The system will display an error if such bookings exist and let you know their number.
Available From To – Set as From the date when the room was made available as a Meeting Room. Leave the To value empty unless you know when the room will no longer be used as a Meeting Room.
Open the Calendar settings and configure the following options:
Rate - Select the Resource Rate applied to the room when members book it.
Description - Set the description of the Meeting Room.
Image - Browse and locate an image source that you want to display as a preview of the inside of the room in the Member and Admin Portals of OfficeRnD. We recommend using images with a size of 2048x1536 pixels.
Color - Choose a color to differentiate the room in the Member and Admin Portals of OfficeRnD.
Privacy - Configure the visibility of the Meeting Room to members:
Full Access / Public - Select this option to make the room available to all members and non-members and make it visible on the public calendar. If you want to configure the visibility further, deselect the option to see the next privacy option.
Active Members - Select this option to make the room available to only active members. If you want to configure the privacy options further, clear the checkbox.
Select members - Add members to make the room available only for the selected members. Leave the field empty to make the room available for admins only.
Select plans - Add Billing Plans to make the room available only for members with the selected plans.
Click Add.
Next Steps
Book a Meeting Room. Learn more about the meeting room booking features.
Learn how to set up hierarchical meeting rooms.