OfficeRnD supports the creation of public calendars for bookable resources, such as Meeting Rooms and Hot Desks. This article outlines how to activate and manage public calendars effectively.
Before you start
Before setting up a public calendar, ensure the following prerequisites are met:
Go to Space > Meeting Rooms and click Add Room.
Configure the Meeting Room properties, enter an Available From date, and leave the Available To field empty.
Click Add.
Go to Billing > Resource Rates and click Add Rate.
Configure the Resource Rate properties, and in the Calendar tab, assign a Resource Rate from the Rate drop-down menu.
Click Add.
Go to Settings > Platform Modules > Resource Types and click a Resource Type.
In the Edit Resource Type dialog, select Can Book.
To add a dedicated calendar page on the Member Portal targeting any resource:
Click the cogwheel
next to the Resource Type and click Add Member Portal calendar page.In the Add Page dialog, configure and customize the public calendar page for the selected Resource Type.
Go to Space > Meeting Rooms and click Add Room or edit an existing one.
Open the Calendar tab and set the privacy to Full Access / Public.
Go to Workplace > Locations and click Add Location or edit an existing one.
In the General tab, select Open.
Activate the Public Calendar page
The public calendar page displays bookable resources with appropriate privacy settings. To activate this feature:
Go to Settings > Member Apps > Public Pages.
Select Public Calendar Page and click Update at the bottom of the page.
Once activated, the public calendar link appears under the Public Calendar Page checkbox. You can open the calendar by clicking the link.
Get the link to the public calendar of a bookable resource
Each bookable resource with the Can Book option selected can have a dedicated public calendar entry. This includes:
A public calendar page URL
A corresponding calendar page in the Member Portal
Display the resource calendar on the Member Portal
To add a specific resource's calendar to the Member Portal:
Go to Settings > Platform Modules > Resource Types.
Click the cogwheel next to the name of a resource type.
Select Add Member Portal calendar page.
This will integrate the resource calendar into the Member Portal for members to easily access.
Open the resource public calendar page
The public calendar page for custom bookable resource types is available at:
[Members_Portal_URL]/public/calendar?type=[type].
To configure this:
Go to Settings > Account Details > Account Setup and find Members_Portal_URL.
Replace
[type]with the Type value of the bookable resource. Find this value by editing the resource in the Space module.
Note: You must assign a Resource Rate to a resource if you want the resource to appear on the public calendar. Learn how to create Resource Rates →