You can use OfficeRnD Workplace to book and manage company cars and carpooling. This article will explain how.
Note: This is a workaround, so you have some leeway regarding the look and features.
Create a spreadsheet
1. Prepare a spreadsheet listing your cars with the details you need (such as type, model, car plate, and location) in separate columns. Make sure to include a Status column and leave its rows empty.
Note: You can use emojis where applicable (i.e., to visualize the car type as "Hybrid" or "Electric").
2. Save a screenshot of the spreadsheet as an image file (such as .jpg or .png).
Add a resource type
Open the Admin Portal and go to Settings > Advanced Settings > Resource Types. There, add a new Resource Type called Car.
Choose the car icon from the Icon drop-down menu.
Type Car in the Type field.
Choose Desk from the Office Map resource drop-down menu.
When you're finished, click Add.
Create a custom page for car bookings
1. Go to Settings > Advanced Settings > Employee Apps and open the Apps Pages tab.
2. Scroll down to the Custom Pages section and add a new custom page of type Calendar.
Choose the Order where you want the page to appear in the Web Portal.
Enter an appropriate Title (i.e. Company cars / Carpooling)
Choose the Car icon from the Icon drop-down menu.
Choose Calendar from the Type drop-down menu.
Choose Car from the Resource Type drop-down menu.
Choose Office map from the Default View drop-down menu.
When you're finished, click Add.
Add amenities
Go to Workplace > Amenities and add new amenities corresponding to the cars' details. Example: Create Electric and Hybrid amenities to distinguish vehicles by Type.
These amenities will filter the list of company cars in the Web Portal.
Add location
1. Open the Workplace Admin Portal and go to Workplace > Locations.
2. Add a new location called Company Cars / Carpooling (or anything you deem fit).
3. Click Add floor and:
Enter an appropriate name (e.g. Company cars / Carpooling)
Upload the screenshot you took of the spreedsheet as the office map.
When you're finished, click Add.
Map cars
1. Open the floor plan of the new location you created.
2. In the floor plan editor, click Add Desk and select Car.
3. Place each car in its row in the Status column.
4. Click on each car resource and choose Edit Car.
5. Select the amenities related to it, as well as any booking options specific to it. When you're finished, click Update.
Outcome
Here's an example of what the Company cars / Carpooling page will look like when you're finished.
Clicking on a car to book opens the New Booking dialog with Workplace's regular booking options. Note the Description field, which lets members include a useful note - for example, where they'll leave the vehicle when they're finished.