The OfficeRnD Rooms app runs on a tablet placed at the door of a Meeting Room. It shows whether the room is available or occupied at a glance, displays upcoming bookings, and lets members check in to their booking directly from the screen. When a meeting is in progress, the display turns red so anyone walking past can immediately see the room is taken. When the room is free, members can also see its rate, capacity, and amenities.
Before you begin
Check the system requirements before purchasing a tablet: System Requirements →
The Rooms App is tied to the Member Portal. If the Member Portal is deactivated, the Rooms App is also disabled.
What the app looks like
When a room is free, the display shows its availability, upcoming bookings, rate, capacity, and amenities. Members can tap the screen to check in.
When a room is occupied, the display shows the remaining time of the booking.
Turn on the Rooms App
To turn on the Rooms App, go to Settings > Experience Hub > Manage Apps and turn on the OfficeRnD Rooms App option.
Download and set up the app on a tablet
The OfficeRnD Rooms app is available for Android and iOS tablets.
After downloading, open the app and follow the on-screen setup guide. The guide walks you through:
Logging in with your admin account.
Selecting the location and resource to display on this tablet.
Selecting the resource type (by default, this is Meeting Rooms, but you can now select any custom resource type you have set up in OfficeRnD).
Locking the tablet screen to prevent members from accidentally changing settings.
Note: The screen lock steps in the app are written for the latest OS version and may vary depending on your device or operating system. If the steps don't match your device, contact your device manufacturer or OS provider for guidance.
Turn on automatic updates
Keeping the app up to date means you'll always have the latest features and fixes. Follow the steps for your platform.
Android
Open the app page in the Google Play Store.
Tap the three vertical dots at the top right.
Select Auto-update.
iOS
Go to Settings > iTunes & App Store.
Turn on the switch next to Updates to enable automatic updates for all apps.
If you want updates to download only on Wi-Fi, leave Updates on and turn off Use Mobile Data.
FAQs
Which resource types can I display on the tablet?
By default, the app displays resources from the Meeting Rooms resource type. During tablet setup, you can now select any custom resource type you've created in OfficeRnD.
Do members need to log in to check in from the tablet?
No. Members can check in directly on the tablet screen without logging in, as long as the Bookings Check-in option is enabled. [Learn about Bookings Check-in →]
What happens if the Member Portal is deactivated?
The Rooms App is tied to the Member Portal. If the Member Portal is deactivated, the Rooms App is also disabled.
What does the tablet display when a room is occupied?
The display turns red when a meeting is in progress. Members can see this immediately without needing to check the Member Portal calendar.