The privacy feature for meeting room booking in OfficeRnD has two sides:
Admin booking - enables co-working managers to either book a room for themselves or on behalf of their members.
Members booking - allows members to book meeting rooms themselves.
The meeting room's privacy feature affects only the meeting rooms in the members portal, so co-working managers always have access to them.
Before you start
Configure the Meeting Room privacy
When setting up meeting room privacy, you have three options:
Full Access/Public – Available to unregistered users on the public calendar and contacts in the system.
Active Members – Available only for members with active memberships.
Limited – Select which companies can see the meeting room: by name or plan. If you do not add any conditions, the meeting room will be visible only to admins.
You can change the meeting room privacy option from the meeting room settings dialog. To change it:
Go to Space > Meeting rooms.
Click the meeting room you'd like to adjust (or create a new one).
You'll see all the options in the Privacy section of the Calendar tab.
To make a meeting room public, select Full Access/Public in the Calendar tab. To restrict access to admins only, just check the Limited checkbox. This also allows you to select certain companies to have access to the meeting room, even if it is not publicly visible.
Configure the booking privacy
You can make booking details in the Public and Portal Calendars visible only to members:
Go to Settings > Platform Modules > Calendar & Bookings.
Select Booking Privacy.