Managing a consistent flow of vendors and contractors can be complex and time-consuming. Traditional manual processes, such as paper-based check-in forms and manual data entry, often result in inefficiencies, delays, and security risks.
Solution
Visitor Hub streamlines the vendor and contractor management process, reducing administrative overhead and enhancing security. Automating key aspects of the check-in process and collecting essential information ensures a smooth and efficient experience for vendors and contractors.
Bulk import for quick registration
Upload vendor and contractor lists in bulk, eliminating manual entry and saving time during setup. Our example templates ensure data is formatted correctly.
Book desk for contractors and vendors (Workplace only)
Allow employees to book desks for contractors and vendors effortlessly, fostering collaboration and making locating them on the office map easy.
Custom flows for contractors and vendors
Use a dedicated button to guide vendors and contractors through a check-in process, streamlining entry and tracking.
Custom fields for data collection
Add custom fields to capture important information such as contractor certifications, work orders, or contact details, and remove the host field.
QR code check-in for fast entry
Vendors and contractors can scan a QR code for quick, contactless entry, reducing waiting times and improving security.
Export data for reporting
Easily export vendor and contractor data for tracking and reporting, simplifying post-visit follow-ups or compliance checks.
Benefits
Increased efficiency
Optimize the check-in process, reducing wait times and improving staff productivity.
Enhanced security
Collect and track essential information, such as certifications and contact details, to ensure compliance and security.
Improved compliance
Generate detailed reports for tracking and auditing purposes.
Enhanced visitor experience
Provide a positive first impression with an efficient check-in process.
Scenarios
Imagine the following scenarios:
A frequent vendor visits your office multiple times a week. With traditional manual check-in processes, they often face long wait times and repetitive paperwork.
A one-time contractor working on a specific project must access your office for a limited period.
Your organization has strict security protocols. Managing vendor and contractor access can be a major challenge.
Visitor Hub allows you to optimize your vendor and contractor management process, improve security, and enhance efficiency:
Allowing vendors to visit your office frequently to check in using a QR code can reduce wait times.
You can easily register and grant access to the necessary areas for contractors working on a specific project.
You can collect essential information from vendors and contractors, such as government-issued IDs and background checks.
Ready to optimize your contractor and vendor management?
Contact us today at [email protected] to talk about how Visitor Hub can help you achieve your goals.