OfficeRnD Workplace provides a Data Anonymization feature that enables customers to anonymize historical booking and check-in data in the Admin Portal. This feature is especially valuable for organizations seeking to improve employee privacy and adhere to regulations like GDPR.
The Data Anonymization feature is available exclusively to customers on the Enterprise Plan.
Key features
Customizable anonymization period: Admins can set the anonymization period to remove personally identifiable information (PII) from records older than a specified duration, such as 1 day, 30 days, or 90 days.
Anonymization of PII: Information, including employee names, email addresses, and IDs, will be redacted from both the user interface and data exports, ensuring the protection of sensitive data.
Data Hub considerations: When Data Anonymization is activated, all data within the Data Hub will be anonymized, regardless of the set time period.
Benefits of data anonymization
Implementing data anonymization in OfficeRnD provides several advantages:
Regulatory compliance: Assists organizations in adhering to data protection regulations, such as GDPR, by ensuring that personal data is appropriately anonymized.
Enhanced employee privacy: Reduces the risk of unauthorized access to sensitive employee information, fostering a culture of trust and security.
Turn on and configure data anonymization
To configure Data Anonymization settings, follow these steps:
Go to Settings > Organization and open the Privacy tab.
In the Privacy in the Admin Portal section, select the time frame for which the data will be anonymized.
Click Save.
Hide past bookings
In addition to anonymizing data, you can hide historical data from the Employee Apps. Learn how to hide past bookings for users →
This way, you can prevent personal information from being visible across all OfficeRnD products.