OfficeRnD Workplace offers built-in tools for logging user activity and managing data securely through encrypted backups and structured retention policies. These tools help you monitor platform changes, ensure data availability, and comply with security standards.
This article explains how logs and backups work in OfficeRnD Workplace, what data is retained, and how long it is stored.
Activity logs in OfficeRnD Workplace
OfficeRnD records platform activity to help you track who made changes, what was changed, and when the change occurred. The activity log interface has been redesigned to be easier to navigate, filter, and analyze.
To access the Activity Log, go to Settings > Advanced Settings > Audit Log.
What's included in the activity log
Admins can review the following for each recorded change:
Operation type (Add, Update, Remove, Merge)
Collection (for example: bookings, teams, organization, templates)
The user who made the change
Date and time of the change
Filter logs
You can filter the activity logs by employee using the filter at the top of the log.
Data retention policies
OfficeRnD follows strict data retention policies to ensure your records are available when you need them and securely removed when no longer required.
Activity log retention
Activity logs are retained for 90 days (3 months).
Logs for deleted users are also retained for 90 days (3 months) and can be permanently deleted upon request.
Backup retention
OfficeRnD performs automatic encrypted backups of your organization's data:
Hourly backups are stored for 7 days.
Daily backups are stored for 150 days (approximately 5 months).
All backups are encrypted using AES-256 encryption.
Data deletion and recovery
OfficeRnD removes data securely after your OfficeRnD Flex subscription is canceled or a user is deleted.
All client data is deleted within 60 days after their OfficeRnD Flex subscription is cancelled.
All backup data is deleted within 150 days after the OfficeRnD Flex subscription is cancelled.
When a user or member is deleted manually, their information is removed from the system. However, their activity log entries remain available for 90 days (3 months), unless you request that we remove them.
Responsibility for inactive users
You are responsible for managing your active and inactive user lists:
An admin should remove inactive admin users or members from the system when they become inactive or must no longer have access.
Deleted user data will be removed, but activity records will still be visible in the logs for auditing purposes.