Understand how accounting for bookings works
OfficeRnD Flex accounts for all bookings on the 1st day of each month. This means that the platform evaluates each unaccounted booking scheduled during that month and either creates a booking fee or updates the booking's status to "Paid" with Booking Credits or Coins.
Example: If a booking scheduled for April 20 was made two months in advance and recorded as "Not accounted", it will be accounted on April 1, and either its status will be changed to "Paid" with Booking Credits or Coins, or a booking fee will be generated for it.
Important rules for how bookings are accounted
For bookings created in advance, their accounting depends on whether the member or company that made the booking, or on behalf of whom a booking was made, has recurring Booking Credits or Coins:
For bookings created more than 2 months in advance, you can generate an invoice only after the 1st of the month in which the booking occurs.
If a booking was created less than 2 months in advance or made by or on behalf of a member or company that doesn't have any Booking Credits or Coins, you can invoice the booking at any time.
If sufficient credits are available, they will be automatically applied to cover the booking cost in full.
How are bookings invoiced?
If a booking is paid with Booking Credits or Coins, it will not appear on invoices.
If the member or company does not have available Booking Credits or Coins, a one-off booking fee will be generated and included in the invoice.
If credits are available but not valid for the specific resource that was booked, a fee will be created in advance. OfficeRnD will wait until the booking becomes invoiceable (on the 1st day of the month in which the booking will take place) to determine how to process it.