How to set up Printing Credits

Introduction

It is a common practice to offer a free printing allowance to the members of a co-working space. To that, OfficeRnD can be integrated with eZeep to automatically add a one-off fee whenever a member uses the printers. You can now grant members a number of coins that would be automatically used to cover the price of printing fees.

To find out more about the eZeep integration, please take a look at this article. You can also learn more about the Coins system in this article.

Using Coins as Printing Credits

When the eZeep integration is enabled, one-off fees will be added to the member's profile each time they are using a printer. You can now set up a plan to grant a number of coins that will be automatically used to pay for these fees until they are used up. Printing Credits like these can also be added manually or through a one-off plan on your shop.

Granting Printing Credits Manually

When adding Coins manually through the member or company page, you need to fill out the following fields:

1. Credits - enter the number of printing credits you'd like to grant.
2. Type - Select the Coins type.
3. Recurrence - choose whether this is a monthly allowance or a one-time set of credits that can be used until they are used up.
4. Valid For - in this drop-down menu, select the One-off Fees option.
5. A new drop-down menu will appear to the right of the Valid For field. There, select all Billing Plans you have set up that should be covered by the Printing Credits.
6. Valid From - choose the date after which the Printing Credits can be used.
7. Hit Add.

Granting Printing Credits as part of a Billing Plan

You can add a monthly printing allowance as a part of a billing plan, or set up a one-off billing plan that grants a number of printing credits at once.

When you are adding a new billing plan or editing an existing one, open the Credits tab to add printing credits:

1. Credits - enter the number of printing credits you'd like to grant.
2. Type - Select the Coins type.
3. For - in this drop-down menu, select the One-off Fees option.
4. A new drop-down menu will appear on the right. In it, select the specific billing plans (i.e. Printing plan) that should be covered by the Printing Credits.

Once a member purchases such a plan, the printing fees will be added as Coins that are only applicable to this plan (i.e. printing fees).

Prevent Coin Payments

You can prevent one-off fees based on a specific plan from being paid for with coins by enabling the Plan cannot be paid with the coins option in the General tab.