How to Change a Dedicated Desk to a Hotdesk

Every now and then, you may have to turn one of your dedicated desks into a hot desk, and vice versa. In that case, the most important prerequisite is to ensure the dedicated desk's historical data is pereserved in the system. 

  1. Open the floorplan (Space/Locations) and click on the dedicated desk.
  2. Click on the Edit button.
  3. Put an end date on the Available line.
  4. Update the resource.

  5. Click Change and select the -No Resource- option from the drop-down. With this step, you remove the resource from the floorplan, but it remains in your list of dedicated desks for record-keeping purposes.

  6. Select the now-empty desk shape and click Add to create a hot-desk resource.


What if I don't want to keep the historical data?

If you don't need to keep the historical data of the resource, you can follow these next steps:

  1. Navigate to Space/Desks and find the desks you want to remove.
  2. Delete each desk. The historical data will be deleted as well. 
  3. Open the floorplan and find the now-empty desk shapes. 
  4. Select each one separately and click Add to create a new resource.
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