Add Your Meeting Rooms

Overview

Enabling meeting room bookings is a crucial part of running a co-working space. Flex enables you to provide your members with options to select a meeting room and book it for a one-time, or a recurring meeting.

To provide your members with a list of available meeting rooms, you need to create and define the properties of each room. You must also verify a resource rate that defines the charges for the meeting room is created. Learn how to create a resource rate.

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Step-By-Step Guide

1. Log into the OfficeRnD Flex Admin Portal

2. Navigate to Space/Meeting rooms and click on Add Meeting room.

3. Configure the following meeting room properties:

• Name* - Set a user-friendly title that identifies the room. This field is required.
• Type - the (resource) type associated with this meeting room.
• Size - Define the number of people the room can accommodate.
• Location* - select which location this meeting room is located in.
• Available From To* – From is the date when the meeting room was made available for booking. Leave the To value empty unless you know when the room will no longer be used.

4. Click on the Calendar tab and set the following settings:

• Rate - Select the resource rate that is applied to the room when members book it.
• Description - Set the description of the meeting room.
• Image - Upload an image that you want to display as a preview of the room in the members and admin portals. We recommend using images with a size of 2048x1536 pixels.
• Color - Choose a color to differentiate the room in the members and admin portals.
• Privacy - Configure the visibility of the meeting room to members:
  
  
  • Full Access / Public -  Select this option to make the room available to all members and non-members and make it visible on the public calendar. If you want to further configure the visibility, deselect the option to see the next privacy options.
  • Active Members -  Select this option to make the room available only for active members. If you want to further configure the privacy options, deselect this option.
  • Select members - Add members to make the room available only for the selected members. Leave the field empty to make the room available for admins only.
  • Select plans - Add billing plans to make the room available only for members with the selected plans.

When you're finished, click on Add to create the meeting room.