Enabling Meeting Room bookings is crucial to running a co-working space. Flex allows you to give your members the option to select a Meeting Room and book it for a one-time or recurring meeting.
You'll need to create and define each room's properties to give your members a list of available Meeting Rooms. You must also verify that a Resource Rate that defines the charges for the Meeting Room has been created. Learn how to create a resource rate.
Before you start
Please review the following diagram to understand what you need before creating a Meeting Room and how the different entities relate to each other in the system:
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Step-By-Step Guide
Log in to the OfficeRnD Flex Admin Portal
Go to Space
> Meeting rooms and click Add Meeting Room.
Configure the following Meeting Room properties:
Name* - Set a user-friendly title that identifies the room. This field is required.
Type - the (resource) type associated with this Meeting Room.
Size - Define the number of people the room can accommodate.
Location* - select which location this Meeting Room is located in.
Available From To* – From is the date when the Meeting Room was made available for booking. Leave the To value empty unless you know when the room will no longer be used.
Open the Calendar tab and set the following settings:
Rate - Select the Resource Rate that is applied to the room when members book it.
Description - Set the description of the Meeting Room.
Image - Upload an image you want to display to preview the room in the members and admin portals. We recommend using images with a size of 2048x1536 pixels.
Color - Choose a color to differentiate the room in the members and admin portals.
Privacy - Configure the visibility of the Meeting Room to members:
Full Access / Public - Select this option to make the room available to all members and non-members and make it visible on the public calendar. If you want to configure the visibility further, clear the checkbox to see the next privacy option.
Active Members - Select this option to make the room available only for active members. If you want to configure the privacy options further, clear the checkbox.
Select members - Add members to make the room available only for the selected members. Leave the field empty to make the room available for admins only.
Select plans - Add Billing Plans to make the room available only to members with the selected plans.
When you're finished, click Add to create the Meeting Room.