Interactive floor plans in OfficeRnD Flex allow you to visualize your workspace clearly, manage resources like desks and offices, and assign memberships. By setting up interactive layers on your original floor plans, you gain better control over your space utilization, pricing, availability, and member assignments, enhancing operational efficiency.
Floor plans are based on your original floor plans, with a few interactive layers added to them. Once your floor plan is properly uploaded and configured, you will be able to click and select desks, offices, and other resources to interact with them:
Set target/list prices;
Assign members, teams, and memberships;
Manage availability and more.
Upload floor plans
Follow these steps to import your floor plans:
Export your floor plans in PDF or image format (PNG or JPG format).
Send them to [email protected] and let us know which file corresponds to which location and floor. Please be aware that completion usually takes between 3-10 business days for such requests.
Or manually upload and configure the floor plans following these steps:
Manually upload a floor plan
To upload a new floor plan:
Ensure your floor plan is exported in an image file (PNG or JPG format).
Go to Space > Locations.
At the upper right, click Add location, if the location of your floorplan doesn't exist.
At the upper right, click Add Floor.
Select its Location.
Set its name, floor, size, and the targeted revenue for the resources on the floor.
Click Upload and select the image file representing the floor plan.
Set the Is Open checkbox to the floor's current state. You can keep this option de-selected while configuring the floor plan and mark the floor open only when it's ready for business.
Click Add.
Once uploaded, your floor plan will be the background of your interactive OfficeRnD Flex floor.
Draw an Interactive Layer
Once you close the Floor dialog, you can click on the floor plan and open the OfficeR&D Designer. To start sketching the floor plan, click the Design button with the paintbrush icon in the upper right. The next step is to Measure the floor plan. This will put your floor plan in perspective.
If your floor plan has measures, you can click on a point where the measure starts and a second click where it ends. Then, add the real length of the measurement on the floor plan in the small box at the bottom of the screen.
If it doesn't have measurements, you can measure a desk, a door, or something you know how long it is. For example, a standard desk could be 120cm.
If you must change the measurement units of your space from sq.m (EU/metrics) to sq.ft (US/imperial) or vice versa, check out this article.
Draw the office map
After you're done with the measures, you can start drawing.
Start with the Walls. To draw walls, you must use the Wall tool, 3rd on the top.
Then add the Doors. You may have to rotate or reposition the door.
Next, draw the Zones: Meeting Rooms, Private Offices, Kitchens, etc. Use the Zone tool (4th from the top) to draw the zones. Click on the wall points, and when you're ready, click Enter.
The last step is to add the desks. Before you add them, please ensure the toolbox's desk shape is the right size.
Once ready, you can click Finish Design and go to Manage mode.
Floor plan options menu
Upload – Using this option, you can upload a new image of the floor plan.
Rotate – This will help you rotate the already sketched floor plan.
Remove background – If you uploaded the wrong floor plan or want to remove the current background, click this button.
Rescale background – This option rescales the background image only. Clicking it will change your cursor and allow you to create a line on the floor plan. Then, it will show you the equivalent length of that line in real life. At the bottom, you will see a box where you can change that.
Rescale everything – This option will also rescale the background image and the scaled floor plan.
Move background – This option lets you move the background anywhere on the screen.
Layers menu
In this menu, you can choose which layer to exclude or include without changing the floor plan. You can choose between the following layers:
Floor plan
Walls
Zones
Labels
Resources
Understanding this information is always a good idea, so check our article with a visual representation of how to edit floor plans (Basics).
Once you're done with the Design, you can add the Resources and Inventory.
FAQ: Floor Plans
What are interactive floor plans?
What are interactive floor plans?
Interactive floor plans are digital representations of your physical workspace. They allow you to manage resources, availability, pricing, and member assignments directly within OfficeRnD Flex.
Why should I use interactive floor plans?
Why should I use interactive floor plans?
They provide a clear visual layout of your workspace, simplify management tasks, improve space utilization, and enhance member and resource tracking.
How do I upload a floor plan?
How do I upload a floor plan?
To upload your floor plan:
Export your floor plan as an image (PNG or JPG).
Go to Space > Locations in OfficeRnD Flex.
Click Add Floor, select the location, enter the floor details, and upload the image.
Set the floor status and click Add.
Can I get assistance uploading floor plans?
Can I get assistance uploading floor plans?
Yes. Send your floor plan (PDF, PNG, or JPG) to [email protected]. Specify the location and floor, and our team will help within 3-10 business days.
How do I measure my floor plan?
How do I measure my floor plan?
To measure your floor plan:
Click Design on your uploaded floor plan.
Use the measurement tool to define a known distance (for example, desk width).
Enter the actual measurement to scale your floor plan accurately.
How do I replace or update a floor plan image?
How do I replace or update a floor plan image?
Open the floor plan.
Click the Upload button to select a new image file.
Can I rotate or move my floor plan?
Can I rotate or move my floor plan?
Yes. You can rotate, move, or rescale the background image and interactive layers using the Rotate, Move Background, and Rescale options.
What happens after finishing the design?
What happens after finishing the design?
Once finished, click Finish Design. You can now manage desks, offices, set prices, and assign memberships directly on your interactive floor plan.