When your billing and service setup is complete, you can start organizing your physical workspace in OfficeRnD Flex. With floor plans, you can visually manage your desks, offices, and other resources. This makes it easier to assign memberships, track availability, and give your team full visibility over space usage.

By the end of this article, you will have created interactive floor plans, imported and configured your workspace resources, and mapped them to their locations, types, and billing configurations.

Interactive floor plans in OfficeRnD Flex allow you to visualize your workspace, manage resources, such as desks and offices, and assign memberships. By setting up interactive layers on your original floor plans, you can move desks, offices, and other resources, assign them to members or companies, and view their availability status.

Add your floor plans to visualize and manage your resources →

A Resource tracks bookings and availability of long-term rentals of desks and private offices. Typically, a resource is linked to a specific shape (for desks) or zone (for offices) on the floor plan.

Importing resources can significantly speed up your onboarding process when setting up your OfficeRnD Flex account. By uploading a CSV file, you can add all existing rooms, desks, and offices, along with related details such as pricing, location, and target Billing Plans. This allows you to quickly populate your space and optimize the setup process.

Import your resources to speed up workspace setup →

Start adding your Meeting Room resources to allow your members to book them for one-time or recurring meetings.

Add your Meeting Rooms so members can make bookings →

OfficeRnD Flex has default Resource Types to meet the needs of most coworking spaces. However, you can also create custom Resource Types to include all your offerings. For example, you can add conference rooms or bookable lockers as custom resources.

You can then add custom floor plan Space Types to represent these resources, making them easy to manage from your floor plan.

Add custom resource types to reflect all your offerings →

To gain better visibility of the resources available in your space, OfficeRnD provides the option to map all of them to your floor plans.

Add resources to the floor plan to manage assignments and availability →

Optionally, you can create a space type on the floor plan to match the zone to a custom resource type, if you have created any.

Add floor plan space types to link visual zones with custom resources →

[Onboarding] Step 5: Import and Manage Customer and Membership Data