Daily Resource Rates in OfficeRnD Flex let you define the charges for resource usage, such as Meeting Rooms or Hot Desks, by day, week, month, or weekend, and apply extras or discounts.
Before you start
If you want to add extras to the Resource Rate, verify that you have created one-off fees for each extra. Learn how to set up a Billing Plan →
Verify that you have an account associated with the Resource Rate. Learn how to set up an account →
Add a daily Resource Rate
To add a daily Resource Rate, go to Billing > Resource Rates, click Add Rate, and select "Daily Rate".
In the Add Daily Rate dialog, configure the following:
Name – Set a meaningful name to represent the Resource Rate.
(Optional) Unique code – Set a unique code to serve as a unique identifier of the Resource Rate. This code can be used in invoice exports to find detailed information for all invoiced line items with the respective unique codes. In the export, this field is displayed as "ItemCode."
Select the payment method:
Customers can pay using Coins/Credits or, if they don't have any, using your organization's default currency.
Customers can pay with Day Passes. One Day Pass always equals exactly one full day. Even if the booking is for a half-day, a full Day Pass will still be used.
Set the price:
Price per day – Set a price for full-day bookings. A daily rate is always 24 hours.
Price per week – Set a price for one-week-long bookings. A weekly rate is always
7 days * 24 hours = 168 hours.Price per month – Set a price for one-month-long bookings. A monthly rate is always
30 days * 24 hours = 720 hours.Price per half-day over the weekend – Set a price per half-day on weekends. Use this field when you must charge members differently when they book Meeting Rooms over the weekend.
Price per day over the weekend – Set a price per day during weekends. Use this field when you must charge members differently when they book Meeting Rooms over the weekend.
Click Add Rate to add more pricing variations. Remember that the system always uses the lowest price in a given situation.
(Optional) Description – Set a description for the Resource Rate.
(Optional) Extras – Select extras to be included in the Resource Rate. Members can purchase any available extras when booking a Meeting Room associated with the Resource Rate.
Open the Advanced tab and configure the following:
Account – Select the Revenue Account with which you want to associate the charges. Usually, that would be the default Booking Fees account.
Cancellation – Select the Cancellation Policy for the Resource Rate. Read more.
Booking Policy – Select a booking policy to apply a maximum booking duration and approval rules and permit or prohibit recurring bookings. Read more.
Tip: The system needs an hourly rate to calculate bookings that last less than half a day, so we recommend always applying an hourly rate for Meeting Rooms. An exception to this rule can be event spaces where hourly bookings aren't allowed.
FAQ: Daily Resource Rates
What are Daily Resource Rates?
What are Daily Resource Rates?
Daily Resource Rates determine how much you charge members to use your resources, like Meeting Rooms or Desks, for full days, weeks, months, or weekends.
Can members pay with Day Passes?
Can members pay with Day Passes?
Yes, Day Passes can be used, and one Day Pass always equals exactly one full day, even if the booking is shorter.
Can I charge differently on weekends?
Can I charge differently on weekends?
Yes, you can set separate rates for weekend bookings, including half-day and full-day options.
Can I add extras to a Resource Rate?
Can I add extras to a Resource Rate?
Yes. Before adding extras, ensure you've created one-off fees for each extra. Then, select these extras when setting up the Resource Rate.
How does the system calculate prices if multiple rates apply?
How does the system calculate prices if multiple rates apply?
If multiple prices apply, OfficeRnD Flex always selects the lowest applicable price.
Is an hourly rate required if I have Daily Resource Rates?
Is an hourly rate required if I have Daily Resource Rates?
Yes, it's recommended that you also apply an hourly rate to calculate short bookings accurately. We recommend always applying an hourly rate for Meeting Rooms. Exceptions include resources like event spaces, which aren't booked hourly.