In the Member Portal, Members can book Meeting Rooms from the Dashboard or the Meeting Rooms page. This article will walk you through the process.
Select a Meeting Room
You can book a Meeting Room from the Dashboard by clicking on the New Booking button. It's located right under the recent history of your bookings:
This will take you to the Meeting Rooms page, where you will see all the Meeting Rooms available at your location.
Click the Filter button , and you can filter the list of Meeting Rooms by the following criteria:
Location
Capacity
Amenities
Floor
Book a Slot For Your Meeting Room
Pick a suitable Meeting Room and click on the hour lines:
This opens a simplified version of the Booking Setup:
Here, you can:
Add the booking title.
Choose the time and date of the booking.
Order extras.
When you're finished, click on Book to create the booking, or click on More Options for additional booking options. They are explained below.
Note: Option availability depends on your space's set-up and booking policy.
Recurrent Meetings
If you tend to host regular meetings (i.e. each week on Tuesdays and Thursdays), you can book recurring meetings (if the co-working space you are in allows it) instead of having to create a new booking each time.
1. Click Recurrence and enable the setting in the Booking Setup window.
2. Set up your booking:
Adjust the frequency at which the meeting will be re-occurring by choosing Repeat every (1st, 2nd, 3rd...) Day, Week, or Month from the drop-down menu.
Select the day(s) on which the meeting will occur in the Repeat on row.
Finally, you can select when the recurring bookings will stop recurring. You can choose between Never, a number of occurrences, and a specific date.
Invite Guests and Visitors
When creating a booking as a member, you can invite Guests (Teammates) from your company to the meeting, or invite outside Visitors.
Note: Inviting guests to a booking will grant them door access to the Meeting Room.
1. Click Guests in the Booking Setup window.
2. Select the guests you want to invite from the drop-down menu under Invite Guests.
3. If you want to invite a Visitor, click on Add new Visitor and enter their name and e-mail where they will receive the invitation.
Add a Description
Click on Description and enter a description for the meeting in the text field.
Add Extras
Click on Extras and click next to any of the available extras you want to add. Its price will be added to the booking total.
View Summary
Review the Booking Summary and make adjustments (if needed). When you're finished, click Book at the bottom of the page.
Review, Edit, or Cancel Your Booking
You can view, edit, and cancel the booking you created by navigating to Account/Bookings in the Members Portal. All the information you entered in the booking setup stage is available for review:
You can also:
Order catering - click here to learn more.
Edit the booking options - click
to open the Booking Setup window.
Cancel the booking - Click
and confirm the cancellation (fees may apply):