By default, every employee has access to all open locations and floors in your organization. When you need to restrict a group of employees to a specific site or a set of floors, you do that through Location Access policies. Assign a policy to a team or to individual employees, and they'll only see the locations and floors that policy covers.
Go to Workplace > Location Access to create and manage policies.
In this article:
Create a location access policy
Assign it to employees or teams
Understand how policy prioritization works
Before you begin
You can apply only 1 access policy per team or employee.
A default policy applies to every employee, granting them access to all open locations and floors. Creating a new policy overrides the default for the employees or teams you assign it to.
Create a location access policy
To create a new access policy:
Go to Workplace > Location Access.
Click Add Policy.
Enter a name for the policy.
Select the locations and floors to include. Employees assigned this policy will only have access to these.
Click Next.
Search for and select the employees or teams the policy applies to.
Click Next.
Review the policy. If any employees will lose access to their home location, OfficeRnD will flag this as a conflict before you save.
Click Save Policy.
Employees assigned the policy will no longer see other locations and floors when booking resources.
How policy prioritization works
When an employee belongs to more than one policy, the following order applies:
Individual assignment takes priority. If an employee is added directly to a policy, that policy applies, regardless of which team they belong to.
Team assignment is the fallback. If an employee isn't assigned individually, the policy assigned to their primary team applies.
Policies can be edited at any time. You can add or remove locations, floors, teams, and employees from an existing policy.