The essensys integration in OfficeRnD Flex connects member onboarding and booking journeys with access hardware and rules generation, ensuring a seamless experience across both platforms.
The integration automates access provisioning based on confirmed bookings and memberships. With elumo's tap to book functionality and real-time calendar mirroring, members can access spaces instantly-without staff intervention.
This article provides an overview of all the sync journeys and how your integration works day to day.
What you can do with the integration
Once the integration between OfficeRnD and the elumo Platform is active, the following rules apply to how data flows and is maintained across both systems:
Create a new company
Companies created in OfficeRnD at mapped locations will automatically be created as occupiers in the elumo Platform.
Changes to company details should be made in OfficeRnD. Updates made directly in essensys will not sync back and may be overwritten.
Create a new member
Active Members added in OfficeRnD at mapped locations will be created as users in essensys.
If the member is linked to a company, they will appear under that occupier.
If no company is linked, the member will be created as both an individual occupier and a user.
A valid mobile number is required to assign a digital elumo pass via SMS authentication.
Tip: Only active members (those with a recurring membership) will be automatically synced to the essensys Platform when created in OfficeRnD. Members without an active membership will only be synced if they are associated with a booking at a mapped location.
Create a new booking
Bookings created in OfficeRnD for mapped locations will sync to the essensys Platform and appear in the elumo calendar.
These bookings will drive access control for the duration of the booking and space availability.
See: Accessing your spaceBookings created via tap to book in elumo will sync back to OfficeRnD automatically.
Manage bookings (edits or cancellations)
Edits to bookings (time, space, or member changes) made in OfficeRnD will automatically sync to the elumo Platform. Access permissions will be updated in real time to reflect the new booking details.
Cancellations in OfficeRnD will revoke access for the affected member(s) at the corresponding time and location.
These changes are reflected in elumo without requiring manual intervention, ensuring access is always aligned with the latest booking data.
Tip: Bookings should always be managed in OfficeRnD. Manual changes in the elumo Platform will not sync back and may be overwritten.
Tap to book
Members can book spaces directly at the door using elumo's tap to book feature.
These bookings are created in essensys and then synced back to OfficeRnD, ensuring calendar consistency.
Tap to book supports spontaneous use of space and is ideal for flexible environments.
See: elumo Tap to Book