Sometimes, two companies need to share a single private office. This setup is common when teams are small, when companies collaborate closely, or when you want to use an office more efficiently. OfficeRnD Flex supports this scenario by letting you assign memberships or desks from one private office to multiple organizations.
This article explains how the setup works, the limitations to consider, and how to choose the right contract structure.
Before you start
Before you set up this arrangement, keep the following points in mind:
You must decide on the contract type for each company.
You need to choose whether to assign specific desks or only memberships.
The private office will not show as occupied on the floor plan. You must make it unavailable manually.
What is a shared private office setup?
A shared private office setup is when multiple companies use desks inside the same private office resource. The office stays a single resource in OfficeRnD, but you split its desks between the companies through separate contracts or memberships.
When and why to use this setup
You may want to use this setup when two companies need a long-term arrangement but do not require a full private office each. It can also help you optimize occupancy when an office is larger than the current needs of a single company. This approach keeps billing and memberships separate while using one physical space.
What you can achieve
With this setup, you can assign part of an office to Company A and the remaining desks to Company B. For example, one company can use 5 desks and the other 10 desks. You can choose to assign exact desk numbers or keep it flexible by assigning only membership counts. If you skip desk assignments, you can adjust the arrangement easily later without canceling contracts.
You can choose this method when you need flexibility or expect team sizes to change.
Set up a private office shared by two companies
To complete this setup, follow these steps.
1. Choose the contract type
Choose one of the following for each company:
Membership Agreement (more flexible).
License Agreement (more formal and structured).
Choose the option that matches how strictly you want to define terms for each company.
2. Decide how to structure the contract
Your contract can include one of the following:
Exact desk numbers assigned to each company.
Only a membership count (number of desks), without specific desks.
Choosing memberships only gives you more flexibility. You can change desk assignments later without creating a new contract.
3. Update the floor plan
When multiple companies share one private office:
The private office does not automatically show as occupied.
You must manually mark the office as unavailable on the floor plan.
Desk availability behaves the same way as Dedicated Desks.
This is the main limitation when splitting one office across multiple companies.
FAQ
Can I assign more than two companies to one private office?
Yes. The setup works the same way regardless of the number of companies, as long as the total desk count fits.
Can members from different companies book the office as a resource?
No. The private office is not booked directly once assigned. You manage access through desks and memberships.
Can I still sell the office as a whole in the future?
Yes. Remove or adjust the existing memberships, then make the office available again.